SG60 Connect! Series
The National Volunteer and Philanthropy Centre (NVPC) launched the Flexi Volunteering Programme and "60 Days of Giving" initiative at SG60 Connect! Series. EventX delivered registration management, fast QR check-in, badge printing, and real-time attendance tracking — connecting purpose-driven corporations with changemakers and charities.
The Status Quo
For large-scale nonprofit events like SG60 Connect! Series, registrations, attendee lists, check-ins, and communications were managed across multiple tools and spreadsheets. This fragmented approach created duplicated work, limited real-time visibility, and increased the risk of operational errors as attendee numbers grew.
Coordinating people, equipment, and on-site operations across breakout sessions, multiple vendors, and volunteer teams became time-consuming. With corporate partners, charities, and changemakers all converging at a single event, the team needed centralized control over every attendee touchpoint.
NVPC needed an integrated platform that could streamline the entire event journey — from registration to on-site execution — while delivering a professional experience befitting a national SG60 initiative.
Four Operational Hurdles
Manual registration and approvals
Managing registrations and attendee approvals manually across corporate partners, charities, and individual volunteers created administrative bottlenecks. Without automated workflows, the team spent hours verifying and updating attendee lists.
Long queues and slow check-in
Without a digital check-in system, manual name verification slowed entry, especially as attendees arrived simultaneously. The team risked creating queues that would undermine the professional, welcoming atmosphere expected of an SG60 event.
Limited visibility across sessions
Tracking attendance across breakout sessions and monitoring real-time engagement required manual headcounts and post-event reconciliation. The team could not see which sessions were filling up or where attendees were concentrated during the event.
Multi-vendor coordination
Managing multiple vendors, equipment rentals, and on-site staff simultaneously required constant communication. Any misalignment between registration, AV, and venue teams risked disrupting the attendee experience.
EventX Features in Action
EventX brought registration, attendee management, and on-site operations into one integrated platform, helping the team streamline the entire event journey.
Online Registration & RSVP
Custom registration forms with approval workflows replaced manual spreadsheets. Automated email confirmations and reminders kept attendees informed, while the centralized database gave the team a single source of truth for all participant data.
Fast On-Site Check-In & Badge Printing
QR code scanning via the EventX Check-In App enabled sub-3-second check-in, with instant badge printing using integrated Brother and Zebra printers. Kiosk mode and offline support kept the line moving even during peak arrival times.
Breakout Session Tracking & Analytics
Real-time check-in analytics gave the team live visibility into attendance across multiple sessions. The dashboard showed which rooms were at capacity, enabling instant decisions about redirecting attendees or opening overflow spaces.
With so many corporate partners, charities, and volunteers coming together for SG60, we needed a platform that could keep everything in one place. EventX made registration and check-in effortless — the real-time dashboards let us see exactly what was happening across every session. It made the whole day feel seamless.
— The Organizing Team, NVPC SG60 Connect! Series
Event in Action
Frequently Asked Questions
How did EventX help NVPC manage registrations across corporate partners and charities?
EventX provided a centralized registration platform with custom forms and approval workflows. Each corporate partner, charity, and volunteer registered through a unified system, giving the NVPC team a single source of truth for all attendee data with automated confirmation emails.
What check-in technology did EventX deploy for SG60 Connect! Series?
EventX deployed QR code check-in via iPad with integrated Brother and Zebra badge printers. Kiosk mode and offline support ensured continuous operation, while real-time analytics gave the team live visibility into attendance across all breakout sessions.
Can EventX handle national-level initiatives like SG60 with multiple stakeholders?
Yes. EventX is built for events of any scale — from small charity gatherings to national initiatives. The platform's attendee management dashboard, breakout session tracking, and real-time analytics give organizers complete operational control regardless of event complexity.
Did EventX provide on-site technical support for the event?
Yes. EventX provided dedicated on-site technical support and equipment rental (iPads, printers, routers) to ensure smooth execution. Technicians set up and tested all hardware before attendees arrived and provided real-time troubleshooting throughout the event.
Ready to simplify your next community or corporate giving event?
EventX provides end-to-end event management — from registration and RSVP to on-site check-in, badge printing, session tracking, and dedicated technical support.
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