Check-in App
Onsite Event Check-in Made Simple
Simply check-in with QR codes scanned by iPad or mobile phone and print custom-designed badges in under 2 seconds
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Trusted by industry leaders
Hassle-Free Onsite Check-ins
QR Code Scanning
Fast, contactless check-in with attendee QR codes. Simply scan and go.
Real-time Check-in Record
Instantly monitor attendee data and receive VIP alerts on the mobile app.
Error-Free Registration
Automate data collection to minimize manual errors, duplications and ensure accuracy.
Custom Badge Designer
Drag and drop elements to create the perfect badge for different sessions and ticket types.
A Better Onsite Check-in Experience
3 steps to check-in your attendees with our Event Check-in App
Step 1: Check-In the Event with Ticket QR Codes
Easily verify attendee registrations by scanning their unique registration QR codes using our mobile check-in app. Each scan confirms their entry and logs check-out times for smooth tracking.
Step 2: Instant Badge Printing from the App
Print personalized event badges on the spot with a single tap. Our check-in app pulls attendee data directly from registration, enabling staff to print name badges quickly and accurately.
Step 3: Session Check-in with Badge QR Codes
Track attendance for breakout sessions and location-specific access. Our app scans badge QR codes to log check-in/check-out times and enforce session permissions based on attendee credentials.
Flexible Check-in Methods for Every Scenario
QR Code Scanning
Fast, contactless check-in with attendee QR codes.
Self-Service Kiosks
Empower guests to check themselves in with ease and reserve valuable staff resources for other tasks.
Personal Information Search
Quickly locate and verify attendees by name, email or other registration information.
Walk-in Registration & Check-in
Accept walk-in guests and complete registration and check-in instantly at the same spot using our mobile app.
VIP Alerts for Concierge Services
Receive instant notifications when VIPs arrive.
Fast Check-in with Synced Data
No latency to check-in with synced data across devices.
Offline Mode for Network Instability
Keep check-in running smoothly even without internet. Data auto-syncs when the network returns.
Integration Registration System
Seamlessly connect with your existing registration system for unified data.
Integrate with Your CRM
Sync attendee data and lead information directly with your CRM platform.
Enterprise-level API Support
Custom integrations through our comprehensive API for enterprise deployments.
Design Your Event Badges with Our Easy Platform
3 simple steps to create professional badges
Design with Badge Designer
Create professional, branded event badges in minutes using our intuitive drag-and-drop event badge designer.
Link Registration Data
Select from ranges of information fields to auto-populate badges from registrant data for a seamless experience.
Add Branding & Sponsorship
Easily add a logo or a tagline for your event or sponsors to make every badge reflect your brand.
Badge Printing at a Glance
2s
per badge with thermal printing
Thermal, Color & Photo
printing options available
Rentals
printers & QR devices for hire
Full Range of Printing & Rental Options
Quick Thermal Printing
Fast black & white output. Perfect for speed & low cost.
Durable High-Volume Printing
Industrial-grade, superior quality & long-lasting badges. Great for heavy-duty & scratch-resistant needs.
Premium Color & Photo Printing
High-resolution color + true photo quality. Ideal when badge look & photo sharpness matter most.
Top-Quality Printer Rentals
Rent high-speed (2s/badge), professional-grade event badge printers.
Check-In QR Device Rentals
Get fully configured devices for smooth QR code scanning and check-in.
Get a Demo & Pricing
EventX Check-in & Badge Printing System makes every event a delightful experience in a cost-effective way.
Get startedFrequently Asked Questions
Why You Need Event Check-In Software?
Event check-in software simplifies management, drastically reduces the potential for human error, and significantly speeds up the check-in process, allowing guests to avoid long lines and wait times. Furthermore, these systems are a goldmine of data, providing real-time insights into attendee behavior and event engagement that can be invaluable for future planning and marketing strategies.
Can I check in attendees using a mobile device?
Yes, EventX provides a mobile check-in app on iOS and Android that allows organizers to check in attendees using their mobile devices, making the process more efficient and faster.
Can I track the check-in status of attendees in real time?
Yes, the EventX dashboard provides real-time check-in data so you can monitor attendance as it happens.
How does EventX handle on-site check-ins?
EventX offers flexible on-site check-in options including QR code scanning, self-service kiosks, and name search. Attendees can be checked in by staff or check themselves in.
Can attendees check themselves in using EventX?
Yes, EventX supports self-check-in through kiosks and mobile devices, allowing attendees to check in without staff assistance.
Which Printers Are Compatible for event badge printing?
EventX supports a wide range of thermal, high-volume, and color printers. Our team can help you select the right printer for your event needs.
Can I customize badge designs for different attendee types?
Yes, our Badge Designer allows you to create different badge designs for VIPs, speakers, sponsors, and general attendees with custom colors, logos, and fields.
How fast is the badge printing process?
Thermal printers can produce a badge in under 2 seconds. High-volume and color printers vary but are optimized for speed.
Can I import third-party QR codes?
Yes, EventX supports importing QR codes from third-party registration systems for seamless check-in.
Does EventX event check-in and badge printing work offline?
Yes, our check-in app supports offline mode. Data is captured locally and automatically syncs when the internet connection is restored.
Can attendees self-check-in?
Yes, attendees can check themselves in using self-service kiosks or by scanning a QR code sent to their email.
Is the system secure and compliant?
Yes, EventX is ISO 27001 certified and GDPR compliant. All data is encrypted in transit and at rest.
What support options are available during an event?
EventX provides 24/7 support during your event, including on-site technical assistance and remote troubleshooting.
Is it possible to integrate EventX with my CRM system?
Yes, EventX offers seamless CRM integration, allowing you to sync attendee data and lead information directly with your CRM platform.
Trusted by 5,600+ Brands & Event Industry Leaders
Event Success from Client Words
"The team support has been excellent, always going the extra mile to assist clients and ensure goals are met, rather than treating this as just a one-off task."
Post-Quantum Blockchain Day
Allison Hung
"Overall, I was extremely pleased with EventX. The platform and technology stood out as something truly unique compared to anything we've used before. I was particularly impressed by its capabilities, especially the AI features."
Bitcoin 2025
Justin Doochin, Director of Events
"This event and using this service to increase contact in a region we have never been to before, meant the whole process was a learning curve for us. EventX gave us immediate access to potential contacts, in a process that was easy to use and manipulate for our requirements."
UTECH Southeast Asia
Sarah Jones
"Great experience that the team was willing to help us improve the registration experience this year."
WordCamp Asia
Huanyi Chuang (Eric), COO
"Very responsive product and CS team with a problem solving mindset. You all acquired the most critical skill that helps event organisers. good team, good job!"
International Hotel Technology Forum Asia (AHTF)
Elizabeth Lloyd-Braiden, Senior Operations Manager
"Thank you for your kind support and I really appreciated it."
Australian Open
Pico
10+ Years of Event Industry Excellence Backed by Accreditation
China Network Accessibility
Enhance your business' accessibility with the use of any events in China
ISO 27001 Certified
EventX was the first Asia-based event management software platform to obtain ISO 27001 certification.
GDPR Compliant
EventX has complied with the EU's General Data Protection Regulation (GDPR) privacy law.