APSIPA ASC 2025 — Signal Processing Summit
The 17th Asia Pacific Signal and Information Processing Association Annual Summit & Conference brought together researchers and industry leaders from across the region. EventX delivered digital registration, on-site check-in, badge printing, and live technical support — ensuring smooth operations across software and hardware needs.
The Status Quo
COLIPS, the organizing society behind APSIPA ASC, needed a practical event operations stack to manage the 17th edition of the conference. The event brought together signal processing researchers, engineers, and academics from across Asia-Pacific, with all accepted papers indexed in IEEE Xplore.
Before adopting EventX, pre-event registration, live attendee check-in, and badge printing were managed through a combination of manual processes and disconnected tools. Coordinating hardware rental — iPads, printers, routers — alongside software needs across a multi-day conference added unnecessary operational overhead.
The team needed a unified solution that could handle both the software platform and the physical device requirements for smooth event-day execution.
Three Operational Hurdles
Managing both software and hardware needs
COLIPS needed more than event software — it required physical devices and on-site support to run check-in and registration operations smoothly. Coordinating hardware rental across Day 1 and Day 2 of the conference added logistical complexity.
Supporting different event formats
The conference required two distinct service structures — a one-off event package covering registration, ticketing, and web app support, plus an add-on hardware package requiring devices across multiple days. Stitching these together manually risked gaps in coverage.
Ensuring reliable live event execution
On-site check-in, printer setup, technical support, and hardware readiness all had to work flawlessly for a conference welcoming researchers from 16+ countries. Any technical failure during the opening sessions would undermine the professional reputation of the event.
EventX Features in Action
A complete event operations stack that unified registration, check-in, badge printing, and hardware support under one platform.
Digital Registration & Ticketing
Online registration forms captured attendee data consistently, with automated confirmation emails and QR code generation for every participant. The EventX WebApp provided digital tickets, agenda updates, and real-time announcements throughout the 3-day conference.
On-Site Check-In & Badge Printing
QR code check-in via iPad with instant badge and label printing eliminated queues. Kiosk mode, walk-in registration, and offline support ensured continuous operation even if connectivity fluctuated during peak registration windows.
Hardware Rental & Technical Support
EventX supplied iPads, printers, and 4G routers configured and tested before Day 1. Dedicated on-site technicians provided live support across both event days, ensuring hardware readiness and immediate troubleshooting for any device issues.
EventX handled everything from registration to on-site support across both days. The team showed up with all hardware pre-configured and ready, and any question we had was answered immediately. For an academic conference where every session matters, that kind of reliability is essential.
— The Organizing Team, APSIPA ASC 2025
Event in Action
Frequently Asked Questions
How did EventX support a multi-day academic conference like APSIPA ASC?
EventX provided end-to-end support spanning all three conference days — from pre-event online registration to on-site check-in, badge printing, and dedicated technical support. The platform's offline mode ensured check-in continued smoothly even during network fluctuations.
What hardware did EventX supply for APSIPA ASC 2025?
EventX supplied iPads, wireless badge printers, and 4G routers for both Day 1 and Day 2 of the conference. All hardware was pre-configured and tested before the event, with on-site technicians available throughout to handle any issues.
Can EventX handle academic conferences with papers indexed in IEEE Xplore?
Yes. EventX is designed for scholarly and professional conferences of any scale. The platform's registration and check-in system works independently of the academic paper submission process, letting organizers focus on delivering a seamless attendee experience.
Did EventX help with on-site badge and label printing?
Absolutely. EventX integrated badge and label printing into the check-in workflow — attendees scanned their QR code and received a printed badge in seconds. This eliminated manual name verification and queuing during peak registration periods.
Ready to run your academic conference without the operational headache?
EventX provides end-to-end event management — from registration and ticketing to on-site check-in, badge printing, hardware rental, and dedicated technical support.
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