BIOHK2024 — Asia's Premier Biotechnology Conference
Asia's premier biotechnology conference and exhibition, bringing together global biotech leaders, innovators, and stakeholders to explore groundbreaking advancements and new frontiers in biotechnology.
The Status Quo
BIOHK had a functional registration and ticketing system, but it lacked a QR code generation capability. Without unique attendee QR codes, the organizing team could not support automated on-site check-ins or badge printing — forcing them to rely on manual name verification at the door.
The result was a time-consuming entry process that created bottlenecks at peak hours, especially during a multi-day international conference where hundreds of delegates and exhibitors needed efficient access throughout the venue.
Three Operational Hurdles
Missing QR code infrastructure
The existing registration platform could process ticket sales but could not generate unique QR codes for each attendee — a critical gap that prevented automated on-site verification and access control.
Manual check-in bottlenecks
Without QR scanning capabilities, staff had to manually verify attendee identities against printed lists — a slow process that created queues and frustrated attendees during peak arrival times at a major international conference.
No on-site badge printing
Attendee badges had to be pre-printed or created manually on-site, adding logistical overhead and making it difficult to accommodate walk-in registrations or last-minute changes to attendee details.
EventX Features in Action
A seamless integration that transformed BIOHK's attendee journey from registration to on-site arrival.
Automated QR Code Generation
EventX integrated with BIOHK's existing registration system to automatically generate unique QR codes for every attendee upon registration. Each code was delivered instantly via email, ready for on-site scanning.
Seamless On-Site Check-In
Attendees scanned their QR codes at the entrance using the EventX check-in app. Credentials were verified in real time, enabling fast, accurate admission without manual name lookup or paper lists.
On-Demand Badge Printing
Wireless badge printers produced customized attendee badges on the spot — instantly upon check-in. Walk-in registrations and last-minute updates were handled seamlessly, eliminating pre-print logistics entirely.
EventX filled the missing piece in our registration workflow. By integrating QR code generation and on-site check-in, we transformed the attendee arrival experience — from manual verification to a seamless, sub-second process that matched the professional standard of an international biotech conference.
— Organizing Team, BIOHK2024
Event in Action
Frequently Asked Questions
How did EventX integrate with BIOHK's existing registration system?
EventX integrated seamlessly with BIOHK's existing platform to automatically generate unique QR codes for every registrant. The integration required no changes to their registration workflow — QR codes were generated and delivered via email confirmation automatically.
Did EventX provide on-site hardware for badge printing?
Yes. EventX supplied wireless thermal badge printers and iPads running the check-in app. Staff could print custom badges on demand — including for walk-in registrations — directly at the venue.
How fast was the check-in process at BIOHK2024?
QR code scanning enabled sub-second check-ins. Attendees simply presented their QR code on their phone, staff scanned it, and a badge was printed instantly — eliminating queues even during peak arrival times across the four-day conference.
Ready to automate your conference check-in?
EventX integrates with your existing registration system to deliver automated QR codes, seamless on-site check-in, and on-demand badge printing — all from a single platform.
Get in touch for a walkthrough