CEO Personal Assistant

Who We’re

Established in 2014, EventX, a Series-B-funded all-in-one event management software that specifically focuses on serving B2B events. With excellent teamwork and growing talents from 3 regional offices, we have served over 6,000 events with more than 6 million attendees in 102 cities. Event organisers are now replacing all manual processes including event RSVP, attendance check-in, engagement, paper survey and event report with an online platform that handles everything in just a few clicks.

Trusted by all top-tier organisations including Alibaba, Apple, Yahoo, KPMG, Government Departments, Universities etc. In the last few years, we have also been awarded the China Bang Award, ICT Awards, MOB-EX Best CRM & Loyalty Program, MOB-EX Best Innovative Use of Mobile, Best Social App, etc.

Our vision and mission are to bring deep positive impact to one million lives with our event technology and to empower events to create impact, connections and inspiration. Ready to join us on this journey to shape the future of events and make a difference in the lives we serve?

We are now looking for a CEO Personal Assistant, come and be a part of our team!

Role Overview

We’re looking for a reliable and detail-oriented CEO Personal Assistant to support daily operations and communication. You’ll handle scheduling, travel arrangements, and administrative tasks while working across teams and regions (Shenzhen and Hong Kong). Strong English and Cantonese skills are required. This role offers a competitive salary and above-market leave benefits in a fast-paced, growth-focused environment.

What You'll Do

• Manage the daily administrative tasks for CEO, including but not limited to meeting scheduling, office operations, bill payments, and document organization.

• Draft and respond to emails in English to ensure effective communication between CEO and both internal teams and external clients.

• Assist with business travel arrangements such as booking restaurants, flights, and hotels to ensure smooth execution of CEO’s schedule.

• Support HR-related activities, including employee engagement initiatives and promoting corporate culture.

• Carry out other tasks as assigned by CEO.

Who You're

• 3–5 years of relevant experience as an Personal Assistant, Secretary, or Administrative Assistant.

• Bachelor's degree or above. Strong English proficiency is required (CET-6/IELTS 6.0/TEM-4 or equivalent); must be fluent in written English and Cantonese for verbal communication.

• Excellent organizational, coordination, and communication skills, with the ability to handle tasks efficiently.

• A proactive, detail-oriented work ethic with the ability to adapt to a fast-paced environment.

• Familiarity with CRM systems and experience in client follow-up and relationship management is a plus.

• Must be able to work across both Shenzhen and Hong Kong. CEO base in Hong Kong, and this role requires 1–2 visits to the Hong Kong office per week. Candidates with a valid multiple-entry visa to Hong Kong are preferred.

What We Offer

• Competitive salary and excellent leave policy

• Dynamic start-up company on the rise that helps you learn and grow

• Embrace flexibility with options for flexi-hour and remote work

• Learning and development budget

• Collaborative and growth-focused culture

• Opportunity to engage with the global AI and event technology

• Work alongside a diverse and energetic team of friendly colleagues

• Conveniently located office just a 3-minute walk from the metro station / high-speed rail station