Our comprehensive guide to the top 16 hybrid event platforms of 2024 is designed to assist you in selecting the ideal tool for your events. Whether you're in search of advanced tools for hybrid events, software solutions, platforms for hybrid expos, or platforms for hybrid conferences, this article provides the optimal solution for you and your organization.
Hybrid events are gaining unprecedented popularity. The escalating costs of traditional, in-person events and the preference of attendees for multiple participation options have made hybrid events the preferred choice for a significant number of large organizations in the life sciences, professional services, and technology sectors.
The shift towards hybrid events signifies a growing demand among digital platform managers for tools that can enhance the customer experience in this new era of events.
But, what exactly constitutes hybrid event software? How does one identify the platform that best meets their requirements? Furthermore, are there hybrid event platforms available that can integrate with your CRM system to simplify the process of collecting enriched data?
We will explore the various types of hybrid events and outline the essential features that every hybrid event platform must possess to meet your event technology needs. We conclude with a list of the top 16 hybrid event software tools available in 2024.
Hybrid events mark a significant evolution in the way events are organized, combining the direct interaction of traditional meetings with the vast accessibility provided by digital platforms. This innovative model not only makes it possible to reach a global audience but also increases participant engagement through a variety of interactive features. Especially important during worldwide disruptions such as the COVID-19 pandemic, hybrid events have proven to be a flexible and resilient option for various types of gatherings, promoting inclusiveness and wide participation.
These events are tailored to meet various needs and preferences, positioning them as a crucial element in the contemporary event scene. The advancement of technology further emphasizes the value of hybrid events, positioning them as a fundamental approach for forward-thinking event planning. By welcoming both on-site and online attendees, hybrid events ensure an inclusive and accessible experience for everyone involved.
Hybrid events are available in multiple formats, each aimed at fulfilling particular goals and catering to different audience needs. For example, hybrid conferences combine in-person presentations with content streamed online to broaden the reach and enhance interaction. This approach is also beneficial for workshops and training sessions, which allow for live involvement of attendees present at the location and online engagement through digital tools.
Additionally, the hybrid model is applied to trade shows and exhibitions, where physical displays are complemented by virtual booths, enabling exhibitors to connect with a global audience. Networking events and seminars also adopt hybrid formats to encourage networking and facilitate discussions, creating a dynamic and comprehensive experience. The versatility of these event types highlights the hybrid model's ability to merge physical attendance with digital participation, creating engaging and inclusive events.
The event planning scene has undergone a significant transformation, especially in large organizations with over 5,000 employees, where hybrid events have become increasingly common. By 2022, an impressive 71% of such organizations had adopted hybrid events as part of their standard operations, a trend expected to grow. This move towards hybrid events is driven by participants' growing preference for combining the unique appeal of face-to-face interactions with the convenience and environmental benefits of virtual participation.
In particular, industries like life sciences and professional services at the corporate level are at the forefront of this shift. They have realized that hybrid event platforms offer attendees the flexibility to choose how they want to participate, thereby broadening the event's appeal and accessibility by integrating in-person and online experiences. By adopting hybrid events, these organizations not only meet the current demands of their audiences but also set themselves up for greater success in the future. Hybrid platforms effortlessly connect the physical and digital worlds, ushering in a new era of inclusive and extensive event experiences.
Utilizing hybrid event tools offers numerous benefits, allowing organizers to combine elements to create a unique and engaging experience that caters to both in-person and virtual attendees.
In today's dynamic environment, there's a noticeable trend towards reduced travel, influenced by health considerations or environmental concerns. This shift results in a higher proportion of virtual participants at hybrid events. Consequently, there's an increasing demand for hybrid event platforms capable of effectively accommodating both virtual and in-person attendees.
Explore the advantages in depth and learn why investing in a hybrid events platform is a strategic decision for your organization.
Hybrid event platforms considerably widen an event's scope, making it possible to engage with an international audience. By merging physical attendance and virtual participation, these platforms eliminate geographical and logistical constraints, inviting participation from anyone, anywhere. This approach enhances event inclusiveness, attracting a more diverse group of attendees and fostering greater engagement, thereby serving as a key instrument in expanding an event’s influence and reach.
Organizing events can be expensive, yet hybrid platforms present an economical alternative. Traditional events often come with significant venue, travel, and accommodation costs, which can be mitigated through hybrid events by hosting some attendees online. This method effectively reduces overall expenses while offering flexible attendance options, potentially increasing participation without the necessity for bigger, pricier locations.
At a time when environmental preservation is paramount, hybrid events are notable for their minimal ecological impact. Reducing the need for travel and physical materials, these platforms advocate for a greener approach to organizing events, resonating with both the environmental goals of organizations and the eco-conscious values of participants.
Hybrid event platforms prioritize participant interaction, featuring tools like Q&A sessions, live polls, and networking opportunities that link onsite and online attendees. These interactive capabilities enhance the participant experience, promoting greater engagement, better information retention, and higher satisfaction levels.
When selecting hybrid event software for your event, expo, or conference, it's essential to ensure it includes certain key features to maximize the benefits of your hybrid event experience. Here are the fundamental elements to look for in your chosen software.
Embark on a streamlined event management journey with our expertly curated list of the top 16 event management software platforms. Each platform is meticulously selected to ease every phase of your event planning process. Our guide enriches your selection experience with a comprehensive comparison of various event management systems, highlighting their unique strengths. Additionally, it includes a detailed breakdown of platform and gateway pricing, offering a clear and transparent view of your potential investment.
It's important to note that the pricing information is accurate as of Apr 2024. Although future changes in pricing are possible, this guide remains a valuable resource for gaining insights into the services and features offered by each platform.
EventX, founded in 2013 as Eventxtra Limited, is strategically headquartered in Hong Kong, China. As a company focused on the Asia-Pacific region, EventX specializes in SaaS-based event lead generation and management solutions, catering to the needs of businesses, marketers, and event organizers. The company has achieved a substantial global footprint, serving enterprises in over 100 cities and managing events for more than 5 million attendees worldwide. With an operational team of 100+ employees, EventX maintains a significant presence across multiple Asian locations, including Hong Kong, Singapore, Japan, South Korea, and Taiwan, reflecting its expansive growth and commitment to delivering comprehensive event management solutions in the region.
EventX's hybrid event platforms offer a comprehensive suite of features designed to facilitate both in-person and virtual event experiences seamlessly. Their platform stands out for its user-friendly interface that allows for seamless editing of event registration pages and webinar content, all without the need for any coding expertise.
Cvent's hybrid event platform stands out as a comprehensive solution designed to manage and enhance both in-person and virtual event experiences. The platform is celebrated for its extensive array of tools, encompassing engagement scoring, meeting approval, budgeting, and beyond, all of which converge to enable a seamless and efficient event planning experience. This comprehensive suite of features is designed to streamline the entire event management process, ensuring that every aspect, from initial planning to final execution, is managed with precision and ease.
Attendee Hub for Web and Mobile:
Cvent bridges the gap between in-person and online audiences with the Attendee Hub, incorporating interactive features such as AI-powered networking, live Q&A, chat, and polling to enhance engagement across both platforms.
Venue Sourcing and Event Design:
Offers access to over 300,000 venues to find the perfect location that accommodates technological needs for hybrid events. Additionally, it includes event diagramming software to plan for optimal camera placements and A/V setups.
Event Registration and Marketing:
Enables the creation of a unified event agenda with distinct program offerings for different audiences, alongside optimizing event websites to boost attendance.
Onsite Technology and Solutions:
Facilitates a quick and seamless check-in experience, supports on-demand printing, and allows exhibitors to connect with potential buyers efficiently, integrating lead capture directly into CRM systems.
Comprehensive Event Lifecycle Support:
Cvent provides tools for every phase of the event—from planning and promotion with venue sourcing, meeting approval, and budget management, to attendee engagement during the event with networking and an event app, and finally, post-event with surveys, lead management, and engagement scoring.
Eventtia offers a robust platform for hybrid event management, incorporating a suite of features designed to enhance both the planning and execution stages of an event. Their platform caters to the unique challenges and advantages of hosting hybrid events, emphasizing accessibility, versatility, and attendee engagement.
Record sessions and make them available on the virtual stage for on-demand access, allowing attendees to revisit their favorite moments or catch up on missed content.
Founded in 2011, Bizzabo is a renowned event technology company dedicated to empowering event marketers. It focuses on bringing people together to enhance event experiences. Bizzabo's Event Experience Operating System (OS) caters to event organizers and B2B marketing professionals, offering an end-to-end solution for various event management aspects. The platform is versatile, supporting a broad spectrum of events, including in-person events with efficient check-in and custom badge printing, studio-quality virtual events, seamless hybrid events, and engaging webinars, thus providing comprehensive solutions for diverse event needs.
Enterprise Plan:
Aimed at premium brands seeking to deliver a private-label, curated event experience.
Founded in 2015, Accelevents emerged from a desire to improve event technology and fundraising platforms, starting with a charity event in Boston. This led to the creation of a platform aimed at streamlining the registration and fundraising experience for both attendees and hosts. Today, Accelevents is recognized for its all-in-one event management and marketing software platform, offering solutions for virtual, hybrid, and in-person events. It provides features like ticketing, event marketing, analytics, and audience engagement tools to enhance the event experience for organizers and attendees alike. The platform is designed to accommodate events of any size, from small webinars to large-scale conferences, aiming to streamline event management processes and improve participant engagement through interactive and accessible technology.
All plans include 24/7 support. For detailed features and additional options, please visit their pricing page directly
Eventzilla stands out as a comprehensive event management platform, catering to both in-person and virtual event needs. It's uniquely designed to streamline the process of organizing, marketing, and executing events, with a focus on hybrid events that blend physical and digital experiences. The platform offers a range of features including custom event websites, easy integration with leading video hosting platforms, and robust attendee engagement tools like live polls and private chats. Eventzilla's mobile app further enhances the experience by facilitating real-time interaction and management capabilities. This all-in-one solution simplifies the complexities of event planning, ensuring a seamless and engaging experience for both organizers and participants.
4.4 out of 5 on G2 (145 reviews) (Last updated in Nov, 2023)
Launched in 2015, Swoogo stands at the forefront of event management innovation, dedicated to equipping event professionals with efficient tools to simplify their processes. Renowned for its adaptive platform, Swoogo offers an array of customizable features that cater to a variety of stakeholders, including planners, sponsors, and marketers. Central to its user-centric approach is a highly customizable registration form, complete with unlimited conditional logic and customizable fields, showcasing Swoogo's commitment to fostering creativity and accommodating the unique demands of every event..
RegFox is an online event registration and ticketing platform designed to provide a seamless experience for both event organizers and attendees. It offers a range of features to streamline the event registration process and maximize event success. The platform supports a wide range of event types, from conferences and workshops to fundraisers and sports events. One of the unique aspects of RegFox is its dynamic pricing feature, which enables organizers to set up rules-based ticket pricing. This allows for special pricing options, early bird discounts, group rates, and more. Overall, RegFox is a comprehensive event registration and ticketing platform that aims to simplify the event management process, enhance attendee experience, and help organizations achieve their event goals.
With over a decade of expertise, EventMobi stands as a flexible and seasoned player in the event management software industry, adept at servicing a broad spectrum of events—be it in-person, virtual, or hybrid. The platform distinguishes itself with a rich virtual event suite, offering robust engagement tools, live streaming capabilities, diverse sponsorship opportunities, and in-depth analytics to track event success. Moreover, EventMobi enhances attendee interaction and networking through customized mobile event apps, ensuring that every event is an engaging and connective experience for all participants.
Launched in 2019, Hopin Events emerged as the first virtual venue aimed at closely replicating the in-person event experience online. Hopin has formed a strategic partnership with RingCentral, involving the acquisition of Hopin's Events and Session products by RingCentral since 2023. The platform offers a comprehensive suite for both virtual and hybrid events, encompassing features like ticketing, registration, customizable event spaces, and dynamic networking tools, all within a user-friendly, no-code setup. Having hosted over 80,000 events since 2020 for clients including the United Nations, NATO, and Unilever, Hopin has established a significant market presence. Its acquisition of Streamyard and other startups has further strengthened its offerings. Distinctively, Hopin focuses on fostering meaningful online interactions, emphasizing participant engagement over mere content consumption.
ON24 is a leading webinar and virtual event platform that enables businesses and organizations to create engaging and interactive digital experiences. With its user-friendly interface, flexible customization options, and robust integrations, ON24 offers a seamless end-to-end solution for hosting and managing online events. Additionally, ON24 provides comprehensive analytics and reporting tools, allowing event organizers to gain valuable insights into attendee behavior, content performance, and event ROI. With its robust features, emphasis on attendee engagement, and dedication to data-driven insights, ON24 has established itself as a leading provider of virtual events, helping businesses globally to connect, engage, and succeed in the digital space.
Founded in 2012, Whova has emerged as a key player in event technology solutions, providing a comprehensive mobile event management app complemented by a suite of tools for event management and marketing. Recognized for its award-winning event app, Whova caters to a diverse array of users including event organizers, conference attendees, and non-profit management entities. The app is replete with features like personal agenda setting, interactive maps, document sharing, and offline accessibility, making it ideal for medium to large-scale events that prioritize networking and participant engagement. Significantly, Whova stands out in facilitating hybrid event formats, offering multi-language support and robust virtual engagement tools to serve a broad, diverse audience.
Event App Cost:
Registration Fee Structure:
Founded in 2016 and based in Carrollton, Texas, with headquarters in Mississauga, Canada, vFairs specializes in virtual event platforms, catering to sectors like education, retail, healthcare, and telecommunication. The company offers a versatile platform for in-person, hybrid, and virtual events, gaining recognition for creating engaging, brand-consistent virtual environments. Key features include live streaming, active chat rooms, virtual booths, robust post-event analytics, and interactive tools like live chat, webinars, and forums. vFairs is particularly suited for medium to large companies in tech, education, and healthcare sectors, providing an ideal solution for event marketing and planning teams seeking visually rich and interactive virtual environments.
Diverse Packages for Different Needs: vFairs offers specialized packages for virtual, hybrid, and mobile events, including features like custom branding, analytics, and live support, with options for unlimited registrations and on-demand access. (Try it Now)
Customization and Add-Ons: The platform allows customization with options for extra sessions, booths, and specific accessibility features, catering to unique event requirements and offering tailored solutions.
Founded in 2019, Airmeet Inc. has rapidly established itself as an innovative player in the online event hosting space. Headquartered in Bangalore, Karnataka, India, this Bengaluru-based company has revolutionized the way events are conducted online. Unlike traditional platforms that focus mainly on broadcasting content, Airmeet emphasizes interactive participant engagement. By offering high-definition video and audio powered by Agora.io, the platform enables real-time, high-quality video chats without the need for additional software downloads or subscriptions. Notably, Airmeet has positioned itself as a secure and privacy-conscious choice, adhering to GDPR compliance and implementing end-to-end encryption. This focus on security extends to private events, where participant authentication is mandatory, minimizing the risks of spam and bots.
With a decade of expertise, gther has carved out a niche in providing bespoke software solutions for exhibitions, conferences, and various events, simplifying complex manual processes, enhancing stakeholder visibility, and eradicating typical organizational obstacles such as version inconsistencies and extensive email communications. Their platform offers a flexible configurator, enabling event professionals to select and use only the tools necessary for their specific event type, ensuring both efficiency and customization. Beyond logistics, gther is committed to crafting memorable events that captivate and retain attendees, fostering loyalty and driving business success.
Wild Apricot, a subsidiary of Personify since 2017, has established itself as a cloud-based software leader, focusing on membership management solutions. This platform is uniquely tailored for small to medium-sized entities such as clubs, associations, nonprofits, and various membership organizations. Its standout feature lies in providing an all-encompassing solution, simplifying tasks from membership management to website creation, event organization, and financial management. Wild Apricot's emphasis on user-friendliness makes it particularly appealing to non-technical users, offering an intuitive interface that streamlines complex tasks, ensuring even those with minimal technical expertise can efficiently manage their organization's needs.
Pricing Structure: Wild Apricot offers a tiered pricing model with seven plans, each designed for different sizes of organizations, ranging from small clubs to large global entities. (Try it Now)
Annual Discounts: The subscription costs are lower when billed annually, with prices ranging from $54.00 per month for the Personal plan (up to 100 contacts) to $810.00 per month for the Global plan (up to 50,000 contacts), reflecting discounts included in the annual billing option
In the diverse world of event planning, understanding that different events have varying core objectives is crucial when selecting an Event Management Tool. The saying "not a one-size-fits-all" holds particularly true in this domain. To further explore what kind of event registration tools would be the most suitable for your specific event needs, feel free to chat with our consultants who are ready to provide tailored advice and insights.