Best 16 Hybrid Event Platforms Guide for Any Events (2024)

Our comprehensive guide to the top 16 hybrid event platforms of 2024 is designed to assist you in selecting the ideal tool for your events. Whether you're in search of advanced tools for hybrid events, software solutions, platforms for hybrid expos, or platforms for hybrid conferences, this article provides the optimal solution for you and your organization.

Hybrid events are gaining unprecedented popularity. The escalating costs of traditional, in-person events and the preference of attendees for multiple participation options have made hybrid events the preferred choice for a significant number of large organizations in the life sciences, professional services, and technology sectors.

The shift towards hybrid events signifies a growing demand among digital platform managers for tools that can enhance the customer experience in this new era of events.

But, what exactly constitutes hybrid event software? How does one identify the platform that best meets their requirements? Furthermore, are there hybrid event platforms available that can integrate with your CRM system to simplify the process of collecting enriched data?

We will explore the various types of hybrid events and outline the essential features that every hybrid event platform must possess to meet your event technology needs. We conclude with a list of the top 16 hybrid event software tools available in 2024.

What is Hybrid Event?

Hybrid events mark a significant evolution in the way events are organized, combining the direct interaction of traditional meetings with the vast accessibility provided by digital platforms. This innovative model not only makes it possible to reach a global audience but also increases participant engagement through a variety of interactive features. Especially important during worldwide disruptions such as the COVID-19 pandemic, hybrid events have proven to be a flexible and resilient option for various types of gatherings, promoting inclusiveness and wide participation.

These events are tailored to meet various needs and preferences, positioning them as a crucial element in the contemporary event scene. The advancement of technology further emphasizes the value of hybrid events, positioning them as a fundamental approach for forward-thinking event planning. By welcoming both on-site and online attendees, hybrid events ensure an inclusive and accessible experience for everyone involved.

What are the formats of Hybrid Event?

Hybrid conferences & workshops and training sessions

Hybrid events are available in multiple formats, each aimed at fulfilling particular goals and catering to different audience needs. For example, hybrid conferences combine in-person presentations with content streamed online to broaden the reach and enhance interaction. This approach is also beneficial for workshops and training sessions, which allow for live involvement of attendees present at the location and online engagement through digital tools.

Hybrid trade shows and exhibitions

Additionally, the hybrid model is applied to trade shows and exhibitions, where physical displays are complemented by virtual booths, enabling exhibitors to connect with a global audience. Networking events and seminars also adopt hybrid formats to encourage networking and facilitate discussions, creating a dynamic and comprehensive experience. The versatility of these event types highlights the hybrid model's ability to merge physical attendance with digital participation, creating engaging and inclusive events.

What are the trends of Hybrid Event?

The event planning scene has undergone a significant transformation, especially in large organizations with over 5,000 employees, where hybrid events have become increasingly common. By 2022, an impressive 71% of such organizations had adopted hybrid events as part of their standard operations, a trend expected to grow. This move towards hybrid events is driven by participants' growing preference for combining the unique appeal of face-to-face interactions with the convenience and environmental benefits of virtual participation.

In particular, industries like life sciences and professional services at the corporate level are at the forefront of this shift. They have realized that hybrid event platforms offer attendees the flexibility to choose how they want to participate, thereby broadening the event's appeal and accessibility by integrating in-person and online experiences. By adopting hybrid events, these organizations not only meet the current demands of their audiences but also set themselves up for greater success in the future. Hybrid platforms effortlessly connect the physical and digital worlds, ushering in a new era of inclusive and extensive event experiences.

Why do you need a hybrid event platform?

Utilizing hybrid event tools offers numerous benefits, allowing organizers to combine elements to create a unique and engaging experience that caters to both in-person and virtual attendees.

In today's dynamic environment, there's a noticeable trend towards reduced travel, influenced by health considerations or environmental concerns. This shift results in a higher proportion of virtual participants at hybrid events. Consequently, there's an increasing demand for hybrid event platforms capable of effectively accommodating both virtual and in-person attendees.

Explore the advantages in depth and learn why investing in a hybrid events platform is a strategic decision for your organization.

Extended Reach and Improved Accessibility

Hybrid event platforms considerably widen an event's scope, making it possible to engage with an international audience. By merging physical attendance and virtual participation, these platforms eliminate geographical and logistical constraints, inviting participation from anyone, anywhere. This approach enhances event inclusiveness, attracting a more diverse group of attendees and fostering greater engagement, thereby serving as a key instrument in expanding an event’s influence and reach.

Cost Savings

Organizing events can be expensive, yet hybrid platforms present an economical alternative. Traditional events often come with significant venue, travel, and accommodation costs, which can be mitigated through hybrid events by hosting some attendees online. This method effectively reduces overall expenses while offering flexible attendance options, potentially increasing participation without the necessity for bigger, pricier locations.

Environmental Sustainability

At a time when environmental preservation is paramount, hybrid events are notable for their minimal ecological impact. Reducing the need for travel and physical materials, these platforms advocate for a greener approach to organizing events, resonating with both the environmental goals of organizations and the eco-conscious values of participants.

Boosted Participant Engagement

Hybrid event platforms prioritize participant interaction, featuring tools like Q&A sessions, live polls, and networking opportunities that link onsite and online attendees. These interactive capabilities enhance the participant experience, promoting greater engagement, better information retention, and higher satisfaction levels.

Key Features of a Hybrid Event Platform

When selecting hybrid event software for your event, expo, or conference, it's essential to ensure it includes certain key features to maximize the benefits of your hybrid event experience. Here are the fundamental elements to look for in your chosen software.

1. Live Streaming
   • Central to any effective hybrid event is the capability for high-quality live streaming. This ensures that virtual participants can join in real time, capturing the essence and vibrancy of being there in person. It's critical to have robust streaming that can accommodate various devices and internet speeds, keeping engagement high and providing a smooth viewing experience.
2. Interactive Tools
   • To effectively connect in-person and online audiences, interactive features are indispensable. Tools such as live polls, Q&A sessions, and instant feedback options enable virtual attendees to interact with the content, speakers, and one another in real time, enriching the overall event participation.
     
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3. Networking Capabilities
   • Networking remains a fundamental aspect of events. Hybrid platforms need to support networking by offering virtual meeting spaces, messaging functions, and intelligent matchmaking capabilities. These features ensure that all participants, whether onsite or online, can forge valuable professional connections.
4. Analytics and Reporting
   • Access to data and analytics is essential for evaluating an event's success and understanding participant behavior. Hybrid event platforms should provide detailed analytics and reporting, tracking engagement metrics, attendance, and interactions. This data is invaluable for refining future events and demonstrating value to sponsors and stakeholders.
     
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5. Integration with Event Management Software
   • The ability to integrate smoothly with current event management software is crucial for streamlined planning and execution. Whether it's registration systems, customer relationship management (CRM), or marketing platforms, integration helps simplify organizational tasks, enhance the participant experience, and improve data handling and analysis.

16 Best Hybrid Event Platforms

Embark on a streamlined event management journey with our expertly curated list of the top 16 event management software platforms. Each platform is meticulously selected to ease every phase of your event planning process. Our guide enriches your selection experience with a comprehensive comparison of various event management systems, highlighting their unique strengths. Additionally, it includes a detailed breakdown of platform and gateway pricing, offering a clear and transparent view of your potential investment.

It's important to note that the pricing information is accurate as of Apr 2024. Although future changes in pricing are possible, this guide remains a valuable resource for gaining insights into the services and features offered by each platform.

EventX

EventX, founded in 2013 as Eventxtra Limited, is strategically headquartered in Hong Kong, China. As a company focused on the Asia-Pacific region, EventX specializes in SaaS-based event lead generation and management solutions, catering to the needs of businesses, marketers, and event organizers. The company has achieved a substantial global footprint, serving enterprises in over 100 cities and managing events for more than 5 million attendees worldwide. With an operational team of 100+ employees, EventX maintains a significant presence across multiple Asian locations, including Hong Kong, Singapore, Japan, South Korea, and Taiwan, reflecting its expansive growth and commitment to delivering comprehensive event management solutions in the region.

EventX's hybrid event platforms offer a comprehensive suite of features designed to facilitate both in-person and virtual event experiences seamlessly. Their platform stands out for its user-friendly interface that allows for seamless editing of event registration pages and webinar content, all without the need for any coding expertise. 

Standout Features & Service

• Hybrid Event Management Portal:
  • Offers a unified content management system for creating tailor-made mobile event apps and virtual event spaces, enabling a cohesive event experience for all participants​.
• Event Registration and Marketing:
  • Features include the creation of stunning event marketing websites with options for in-person, virtual, and hybrid tickets, alongside flexible payment solutions and streamlined check-in processes​.
• Dynamic Video Options:
  • The platform supports live sessions and provides flexibility for on-demand video uploads, allowing for engaging virtual environments with interactive elements​.
• Comprehensive Attendee Management:
  • Real-time attendance monitoring through a check-in app, including instant VIP guest arrival notifications, and analysis of session engagement for insights into popularity​.
• Engaging Event App:
  • Includes polls, chat boxes, Q&As, and reactions to facilitate interactive and engaging attendee experiences​.
• Virtual Immersive Experience:
  • Features a virtual lobby and interactive booths that can be customized with engaging videos and clickable banners through a user-friendly interface.
• Networking Opportunities:
  • Provides a Networking Lounge for meaningful business interactions and customizable networking tables to facilitate valuable networking experiences​.

Pricing Modal

• Freemium Model:
  • EventX offers a free sign-up option for small events, providing a taste of their services with EventX Lite. (Try it Now)
• Tiered Plans:
  • For medium and large events, EventX Pro and Virtual Event & Expo plans are available, with pricing details accessible upon contacting sales​.
• Attendee Limits:
  • The plans accommodate varying attendee limits, from 100 for small events to unlimited for large events

Rating and User Feedback:

• 4.9 out of 5 on G2 (123 Reviews) (Last updated in Apr 2024) 
  

Cvent

Cvent's hybrid event platform stands out as a comprehensive solution designed to manage and enhance both in-person and virtual event experiences. The platform is celebrated for its extensive array of tools, encompassing engagement scoring, meeting approval, budgeting, and beyond, all of which converge to enable a seamless and efficient event planning experience. This comprehensive suite of features is designed to streamline the entire event management process, ensuring that every aspect, from initial planning to final execution, is managed with precision and ease.

Unique Features & Service

• Attendee Hub for Web and Mobile:

  • Cvent bridges the gap between in-person and online audiences with the Attendee Hub, incorporating interactive features such as AI-powered networking, live Q&A, chat, and polling to enhance engagement across both platforms​.

• Venue Sourcing and Event Design:

  • Offers access to over 300,000 venues to find the perfect location that accommodates technological needs for hybrid events. Additionally, it includes event diagramming software to plan for optimal camera placements and A/V setups​​.

• Event Registration and Marketing:

  • Enables the creation of a unified event agenda with distinct program offerings for different audiences, alongside optimizing event websites to boost attendance​​.

• Onsite Technology and Solutions:

  • Facilitates a quick and seamless check-in experience, supports on-demand printing, and allows exhibitors to connect with potential buyers efficiently, integrating lead capture directly into CRM systems​.

• Comprehensive Event Lifecycle Support:

  • Cvent provides tools for every phase of the event—from planning and promotion with venue sourcing, meeting approval, and budget management, to attendee engagement during the event with networking and an event app, and finally, post-event with surveys, lead management, and engagement scoring​.

Pricing Modal

• Product-Based Pricing: For 1-5 events or specific event types, pricing is based on the products needed, such as event registration, check-in, badging, and mobile event app, and the volume of registrations.
• Solution-Oriented Pricing: For comprehensive event management, particularly for large events or high volumes of events, pricing is influenced by registration volume and the advanced features required. 

Rating and User Feedback:

• 4.3 out of 5 on G2 (1796 Reviews) (Last updated in Apr 2024) 

Eventtia

Eventtia offers a robust platform for hybrid event management, incorporating a suite of features designed to enhance both the planning and execution stages of an event. Their platform caters to the unique challenges and advantages of hosting hybrid events, emphasizing accessibility, versatility, and attendee engagement.

Unique Features & Service

• Virtual Stage Branding:
  • Customize the virtual stage to match your brand’s identity, offering a fully immersive brand experience for attendees​.
• Live Streaming Integrations:
  • Utilize integrations like StreamYard to provide professional live streaming services, reducing latency and enhancing the presentation quality with perfectly crafted overlays​.
• Engagement Tools:
  • Foster attendee interaction with features such as live polls, quizzes, emoji reactions, and live chat, creating a dynamic and engaging event environment​​.
•  Event Lobby and Agenda:
  • Design an informative event lobby and a dynamic, customizable event agenda that allows attendees to tailor their event experience​.
• On-Demand Content:

  • Record sessions and make them available on the virtual stage for on-demand access, allowing attendees to revisit their favorite moments or catch up on missed content​.

Pricing Modal

• Express Package: Aimed at in-person events, this package provides 3 admin users, unlimited events, and attendees for 12 months. Starting at US$2,500. (Try it Now)
• Digital Package: Designed for virtual and hybrid events, offering unlimited events and attendees with 3 admin users, and includes all features in Express plus additional ones such as mobile app, virtual stage, engagement tools, B2B networking, and sponsorship management. Starting at US$2,500.
• Enterprise Solution: Includes unlimited events and attendees, 12-month access, and advanced features such as SSO, white labeling, unlimited API calls, audit logs, datalake integration, custom event portals, role-based access, white glove support, and SLA support

Rating and User Feedback:

• 4.4 out of 5 on G2 (63 Reviews) (Last updated in Apr 2024) 

Bizzabo

Founded in 2011, Bizzabo is a renowned event technology company dedicated to empowering event marketers. It focuses on bringing people together to enhance event experiences. Bizzabo's Event Experience Operating System (OS) caters to event organizers and B2B marketing professionals, offering an end-to-end solution for various event management aspects. The platform is versatile, supporting a broad spectrum of events, including in-person events with efficient check-in and custom badge printing, studio-quality virtual events, seamless hybrid events, and engaging webinars, thus providing comprehensive solutions for diverse event needs.

Unique Features & Service

• Webcast Live Sessions:
  • Facilitates the broadcasting of large keynotes to smaller meetings, enhancing accessibility and reach​​.
• Robust Engagement Tools:
  • Engages attendees with real-time chat, networking, whiteboarding, Q&A, polls, and more, ensuring interactive experiences​​.
• Real-time Insights:
  • Provides the ability to monitor virtual events actively, ensuring unparalleled attendee and speaker experiences​.
• Unified Platform for In-Person & Virtual Events:
  • Offers a seamless experience by managing all event strategies in one place, with technology that updates changes across all event assets instantly​​.
• Enhanced Attendee Experience:
  • Builds a community for networking and maximizes engagement with various interactive tools accessible across devices.

Pricing Modal

• Essential Plan:
  • Targeted at organizations with early-stage event programs and small to medium-sized audiences.
  • Offers unlimited events and users.
  • Pricing is based on a per-registrant model.
• Premium Plan
  • Suitable for companies with multiple events year-round, including at least one in-person event.
• Unleash Plan:
  • Designed for event professionals hosting several virtual or in-person events with high-volume registration.

• Enterprise Plan:

  • Aimed at premium brands seeking to deliver a private-label, curated event experience.

Rating and User Feedback:

• 4.4 out of 5 on G2 (312 Reviews) (Last updated in Apr 2024) 
  

Accelevents

Founded in 2015, Accelevents emerged from a desire to improve event technology and fundraising platforms, starting with a charity event in Boston. This led to the creation of a platform aimed at streamlining the registration and fundraising experience for both attendees and hosts. Today, Accelevents is recognized for its all-in-one event management and marketing software platform, offering solutions for virtual, hybrid, and in-person events. It provides features like ticketing, event marketing, analytics, and audience engagement tools to enhance the event experience for organizers and attendees alike. The platform is designed to accommodate events of any size, from small webinars to large-scale conferences, aiming to streamline event management processes and improve participant engagement through interactive and accessible technology.

Unique Features & Service

• Advanced Registration Flows:
  • Enables customization of event registration and ticketing workflows to capture the exact data needed​​.
• Branding Options:
  • Provides tools to brand every aspect of the event, ensuring consistency across all touchpoints​​.
• Streamlined Onsite Check-in & Badge Printing:
  • Facilitates a smooth check-in process with options for both assisted and self-service via kiosk mode, including built-in badge design and printing​​.
• Integrated Live Streaming:
  • Delivers high-quality streaming experiences for sessions, enabling seamless participation from both in-person and virtual attendees​.
• Engagement Tools:
  • Includes mobile app for attendee engagement, virtual hub for hosting immersive online events, check-in and badge printing solutions, and a flexible event website builder​​.

Pricing Modal

• Professional Plan: Starting from $5,000 for a single event, including 500 registrants.
• Business Plan: Starting from $12,000 for unlimited events and 2,000 registrants included.
• Enterprise Plan: Custom pricing for unlimited events with advanced features like removal of Accelevents branding, custom URL, and email domain.
• White Label Plan: Custom pricing for unlimited events, focusing on brand customization.

All plans include 24/7 support. For detailed features and additional options, please visit their pricing page directly

Rating and User Feedback:

• 4.8 out of 5 on G2 (101 reviews) (Last updated in Apr 2024)

Eventzilla

Eventzilla stands out as a comprehensive event management platform, catering to both in-person and virtual event needs. It's uniquely designed to streamline the process of organizing, marketing, and executing events, with a focus on hybrid events that blend physical and digital experiences. The platform offers a range of features including custom event websites, easy integration with leading video hosting platforms, and robust attendee engagement tools like live polls and private chats. Eventzilla's mobile app further enhances the experience by facilitating real-time interaction and management capabilities. This all-in-one solution simplifies the complexities of event planning, ensuring a seamless and engaging experience for both organizers and participants​.

Unique Features & Service

• Customizable Event Pages
  • Provides customization options, allowing organizers to brand their event pages with logos, images, and color schemes.
• Event Promotion Tools
  • Offers built-in promotion features, such as social media sharing options, email marketing integrations, and the ability to embed registration forms on your website.
• Integration with Video Hosting Platforms:
  • Seamlessly connect with platforms like Zoom, YouTube Live, and others, ensuring a smooth delivery of your virtual event​.
• Engagement and Interaction:
  • Enhance attendee engagement with features like live polls, surveys, and private chats within the event app.
    
• Analytics and Reports
  • Eventzilla provides real-time event analytics and reports, giving you insights into registration numbers, sales revenue, and attendee demographics.
• Event Promotion Tools
  • Eventzilla offers built-in promotion features, such as social media sharing options, email marketing integrations, and the ability to embed registration forms on your website.

Pricing Modal

• Free Plan (Try it Now)
  • Eventzilla typically offers a free plan with basic features, suitable for small events or organizers who are just getting started. This plan may have limitations on the number of attendees or features available.
• Paid Plans
  • Eventzilla usually provides paid plans with more advanced features, increased attendee capacity, and additional customization options. These plans are designed to accommodate larger events and offer more robust tools for event management.
• Enterprise Plan
  • For larger organizations or events with specific needs, Eventzilla may offer custom enterprise plans. These plans might include additional features, dedicated support, and tailored solutions to meet the unique requirements of the organization.
• Additional Fees
  • It's important to note that while Eventzilla may offer a subscription-based pricing model, there might be additional fees associated with payment processing. Event organizers typically incur transaction fees for each ticket sold, and these fees may vary depending on the chosen payment gateway.

Rating and User Feedback:

• 4.4 out of 5 on G2 (145 reviews) (Last updated in Nov, 2023)

Swoogo

Launched in 2015, Swoogo stands at the forefront of event management innovation, dedicated to equipping event professionals with efficient tools to simplify their processes. Renowned for its adaptive platform, Swoogo offers an array of customizable features that cater to a variety of stakeholders, including planners, sponsors, and marketers. Central to its user-centric approach is a highly customizable registration form, complete with unlimited conditional logic and customizable fields, showcasing Swoogo's commitment to fostering creativity and accommodating the unique demands of every event..

Unique Features & Service

• Customization and Flexibility:
  • Emphasizes adaptability with tools that allow event professionals to tailor features to their specific needs
• Customizable Registration Forms:
  • Features a 100% customizable registration form with unlimited conditional logic and customizable fields
• Robust Tech Integration:
  • Offers a vast selection of tech options and seamless integration with a robust API, demonstrating a commitment to compatibility and user preference
• Comprehensive Security:
  • Prioritizes data security with stringent policies and compliance to international standards, ensuring the protection of user and attendee information

Pricing Modal

• Tiered Packages: The pricing tiers begin with the 'One' package at $11,800 per year, providing one full user and one reporting user, along with 30+ free integrations​.
• Scalable Options: The 'Three' package increases to $15,000 per year for three full users and reporting users, also with unlimited events and registrations​.
• Larger Package: For larger needs, the 'Five' package is offered at $24,000 per year, which includes five full users and reporting users​.
• Custom Enterprise Solutions: Swoogo also provides custom pricing for enterprise clients, which can be tailored to larger teams of any size

Rating and User Feedback:

• 4.9 out of 5 on G2 (124 Reviews) (Last updated in Apr 2024) 

RegFox

RegFox is an online event registration and ticketing platform designed to provide a seamless experience for both event organizers and attendees. It offers a range of features to streamline the event registration process and maximize event success. The platform supports a wide range of event types, from conferences and workshops to fundraisers and sports events. One of the unique aspects of RegFox is its dynamic pricing feature, which enables organizers to set up rules-based ticket pricing. This allows for special pricing options, early bird discounts, group rates, and more. Overall, RegFox is a comprehensive event registration and ticketing platform that aims to simplify the event management process, enhance attendee experience, and help organizations achieve their event goals.

Unique Features & Service

• Integrated Payment Processing
  • RegFox provides secure payment processing options, supporting credit cards and PayPal. Organizers can easily collect payments from attendees, ensuring a smooth and convenient experience.
• Real-time Reporting and Analytics
  • RegFox provides comprehensive, real-time reporting and analytics on registration numbers, revenue, and attendee demographics. These insights enable organizers to make data-driven decisions and track event success.
• Strong Security Measures
  • RegFox prioritizes the security of attendee data and implements robust security measures to protect sensitive information.
• 24/7 Customer Support
  • RegFox provides dedicated customer support to assist organizers with any questions or issues they may encounter during the event management process.
• Onsite Badge Printing
  • With RegFox, organizers can print professional badges on location, ensuring a smooth check-in experience and improving event security.

Pricing Modal

• Flexible pricing (Try it Now)
  
  • RegFox offers flexible pricing based on event size, features required, and duration of use.

Rating and User Feedback:

• 4.7 out of 5 on G2 (394 reviews) (Last updated in Apr 2024)

EventMobi

With over a decade of expertise, EventMobi stands as a flexible and seasoned player in the event management software industry, adept at servicing a broad spectrum of events—be it in-person, virtual, or hybrid. The platform distinguishes itself with a rich virtual event suite, offering robust engagement tools, live streaming capabilities, diverse sponsorship opportunities, and in-depth analytics to track event success. Moreover, EventMobi enhances attendee interaction and networking through customized mobile event apps, ensuring that every event is an engaging and connective experience for all participants.

Unique Features & Service

• Custom Event Website Creation:
  • Allows organizers to market events with their own custom-designed websites, integrating event registration seamlessly.
• Live Streaming Options:
  • Supports various video session formats including live streaming, simulive (pre-recorded live), video on demand, and interactive breakout rooms, catering to different presentation and engagement needs.
• Private Chat and Networking Tools:
  • Facilitates one-on-one or group discussions among attendees with features like appointment booking and private chat.
• Attendee Engagement:
  • Engages attendees with live polls, surveys, Q&A sessions, gamification, and more to keep the event interactive and engaging.
• Virtual Booths for Sponsors:
  • Provides sponsors with tools to market themselves and generate leads, enhancing their event presence and ROI.

Pricing Modal

• Customizable Packages: EventMobi offers a variety of packages and a la carte selections of event tech and production services, tailored to the specific needs of each event​. (Try it Now)
• Event App and Platform Costs: Pricing for the Event App and Virtual & Hybrid Event Platform starts at $3,500 USD for a single event, with a reduced rate of $1,458 USD per event under a Multi-Event Annual Subscription​.
• Registration and Ticketing: The platform for registration, website, and ticketing begins at $2,500 USD per event or offers unlimited usage for $7,500 USD per year​

Rating and User Feedback:

• 4.6 out of 5 on G2 (208 Reviews) (Last updated in Apr 2024) 
  

RingCentral Events (Formerly Hopin Events)

Launched in 2019, Hopin Events emerged as the first virtual venue aimed at closely replicating the in-person event experience online. Hopin has formed a strategic partnership with RingCentral, involving the acquisition of Hopin's Events and Session products by RingCentral since 2023. The platform offers a comprehensive suite for both virtual and hybrid events, encompassing features like ticketing, registration, customizable event spaces, and dynamic networking tools, all within a user-friendly, no-code setup. Having hosted over 80,000 events since 2020 for clients including the United Nations, NATO, and Unilever, Hopin has established a significant market presence. Its acquisition of Streamyard and other startups has further strengthened its offerings. Distinctively, Hopin focuses on fostering meaningful online interactions, emphasizing participant engagement over mere content consumption.

Unique Features & Service

• Comprehensive Virtual Venue:
  • Includes a studio for producing professional, high-quality streams.
  • Offers extensive event marketing capabilities to promote events and drive registrations.
  • Manages in-person attendee and exhibitor engagement for hybrid events
• Event Types:
  • Specializes in hosting both virtual events that engage entire communities and hybrid events that extend in-person events to a global audience
• Support and Education:
  • Extensive support system to help users with their queries.
  • Educational resources through 'Hopin Learn' to master the Hopin platform.
  • Guides and templates available for streamlined event planning

Pricing Modal

• Event Types: Offers tools for virtual, onsite, or hybrid events.
• Starting Price: Begins at $750.00 per license per year. (Try it Now)

Rating and User Feedback:

• 4.5 out of 5 on G2 (890 Reviews) (Last updated in Apr 2024) 

ON24

ON24 is a leading webinar and virtual event platform that enables businesses and organizations to create engaging and interactive digital experiences. With its user-friendly interface, flexible customization options, and robust integrations, ON24 offers a seamless end-to-end solution for hosting and managing online events. Additionally, ON24 provides comprehensive analytics and reporting tools, allowing event organizers to gain valuable insights into attendee behavior, content performance, and event ROI. With its robust features, emphasis on attendee engagement, and dedication to data-driven insights, ON24 has established itself as a leading provider of virtual events, helping businesses globally to connect, engage, and succeed in the digital space.

Unique Features & Service

• Flexible Content Delivery
  • The platform supports both live and pre-recorded video streaming, allowing organizers to deliver engaging content in a seamless manner. This flexibility enables easy scheduling and on-demand access for attendees.
• Networking and Collaboration
  • ON24 enables attendees to engage with each other through virtual networking tools, facilitating connections and collaboration. This fosters a sense of community and interaction among participants.
•  Global Webcasting Capabilities
  • ON24 supports large-scale virtual events by offering global webcasting capabilities. This ensures seamless streaming and accessibility to audiences worldwide, enabling reach and engagement across different time zones.
• Enhanced Lead Generation and Data Capture
  • The platform offers lead generation functionality, enabling organizers to capture valuable attendee information during registration and throughout the event. This supports post-event follow-up and nurturing of leads.

Pricing Modal

• Custom pricing (Try it Now)
  
  • ON24 offers custom pricing based on each use case.

Rating and User Feedback:

• 4.3 out of 5 on G2 (1085 reviews) (Last updated in Apr 2024)

Whova

Founded in 2012, Whova has emerged as a key player in event technology solutions, providing a comprehensive mobile event management app complemented by a suite of tools for event management and marketing. Recognized for its award-winning event app, Whova caters to a diverse array of users including event organizers, conference attendees, and non-profit management entities. The app is replete with features like personal agenda setting, interactive maps, document sharing, and offline accessibility, making it ideal for medium to large-scale events that prioritize networking and participant engagement. Significantly, Whova stands out in facilitating hybrid event formats, offering multi-language support and robust virtual engagement tools to serve a broad, diverse audience.

Unique Features & Service

• Award-Winning Event App:
  • Recognized for innovation and user-friendliness in the event technology space
• Engagement and Interactivity:
  • Includes tools for live polling, mobile surveys, social media integration, and gamification to boost attendee involvement.
    
• Sponsor and Exhibitor Promotion:
  • Offers digital booths, sponsor banners, targeted lead generation, and promotional tools like giveaways and coupons.
• Multi-Language Support and Accessibility:
  • Ensures inclusivity and broad reach by supporting multiple languages and providing offline access to app features.
• Customizability:
  • Options to customize the look and feel of the website and membership forms.
  • Ability to tailor communications and marketing to specific member segments.

Pricing Modal

• Event App Cost:

  • Free for event attendees to download and use from the App Store or Google Play.
  • Event organizers pay for the services, with costs varying based on event size and selected service options​.

• Registration Fee Structure:

  • Whova's registration fee is 2.5% plus $0.99 per ticket, capped at $1,000. This is in addition to Stripe's processing fee of 2.9% + $0.30 per transaction. (Try it Now)
  • If using Whova Payout, the registration fee increases to 5% + $0.99 per ticket, capped at $1,500, plus Stripe's processing fee​.

Rating and User Feedback:

• 4.8 out of 5 on G2 (1378 Reviews) (Last updated in Apr 2024) 

VFairs

Founded in 2016 and based in Carrollton, Texas, with headquarters in Mississauga, Canada, vFairs specializes in virtual event platforms, catering to sectors like education, retail, healthcare, and telecommunication. The company offers a versatile platform for in-person, hybrid, and virtual events, gaining recognition for creating engaging, brand-consistent virtual environments. Key features include live streaming, active chat rooms, virtual booths, robust post-event analytics, and interactive tools like live chat, webinars, and forums. vFairs is particularly suited for medium to large companies in tech, education, and healthcare sectors, providing an ideal solution for event marketing and planning teams seeking visually rich and interactive virtual environments.

Unique Features & Service

• Customizable Virtual Environments:
  • Brand-centric customizations for virtual spaces, ensuring events reflect brand aesthetics​.
  • Custom-branded virtual venues, exhibit halls, and avatars for enhanced attendee experience​.
• Robust Analytics and Insights:
  • Detailed and refined post-event data tracking for nuanced insights into attendee behavior​.
• Interactive and Engaging Tools:
  • A range of interactive tools like social media walls, photo booths, and more to keep attendees engaged​.
    Live chatrooms, meeting schedulers, and smart matchmaking tools for effective networking​.
• Advanced Virtual Booths:
  • Depth of customization and engagement tools in virtual booths, providing exhibitors with superior digital spaces​.

Pricing Modal

• Diverse Packages for Different Needs: vFairs offers specialized packages for virtual, hybrid, and mobile events, including features like custom branding, analytics, and live support, with options for unlimited registrations and on-demand access. (Try it Now)

• Customization and Add-Ons: The platform allows customization with options for extra sessions, booths, and specific accessibility features, catering to unique event requirements and offering tailored solutions.

Rating and User Feedback:

• 4.7 out of 5 on G2 (1605 Reviews) (Last updated in Apr 2024) 

Airmeet

Founded in 2019, Airmeet Inc. has rapidly established itself as an innovative player in the online event hosting space. Headquartered in Bangalore, Karnataka, India, this Bengaluru-based company has revolutionized the way events are conducted online. Unlike traditional platforms that focus mainly on broadcasting content, Airmeet emphasizes interactive participant engagement. By offering high-definition video and audio powered by Agora.io, the platform enables real-time, high-quality video chats without the need for additional software downloads or subscriptions. Notably, Airmeet has positioned itself as a secure and privacy-conscious choice, adhering to GDPR compliance and implementing end-to-end encryption. This focus on security extends to private events, where participant authentication is mandatory, minimizing the risks of spam and bots.

Unique Features & Service

• Branding and Customization:
  • Airmeet allows for personalized branding and customization of the event platform.
• Event Set up Services:
  • Offers specialized services for event management.
• Interactive Features:
  • Includes interactive stage elements like emojis, polls, Q&A sessions, games, and personalized CTAs.
• Dynamic Leaderboard:
  • A feature to monitor and recognize high attendee engagement.
• Extended Experience:
  • Facilitates interaction beyond the stage with interactive zones.
• Unique Data Insights:
  • Over 64 unique data insights for understanding attendee behavior.

Pricing Modal

• Free Plan: (Try it Now)
  • Unlimited small webinars per year.
  • Limits of 50 attendees per event.
  • Include up to 90 minutes session duration
• Premium Webinars Plan:
  • Priced at $167/month, billed annually at $1,999.
  • Unlimited events per year, scalable up to 10,000 attendees.
  • Unlimited session duration,
• Virtual Events Plan:
  • Designed for branded and engaging virtual and hybrid events.
  • Unlimited events per year, scalable up to 100,000 attendees.

Rating and User Feedback:

• 4.6 out of 5 on G2 (664 Reviews) (Last updated in Apr 2024) 

gther

With a decade of expertise, gther has carved out a niche in providing bespoke software solutions for exhibitions, conferences, and various events, simplifying complex manual processes, enhancing stakeholder visibility, and eradicating typical organizational obstacles such as version inconsistencies and extensive email communications. Their platform offers a flexible configurator, enabling event professionals to select and use only the tools necessary for their specific event type, ensuring both efficiency and customization. Beyond logistics, gther is committed to crafting memorable events that captivate and retain attendees, fostering loyalty and driving business success.

Unique Features & Service

• Value-Driven ROI: The focus is on delivering tangible value to organizers, improving efficiency for global teams, and providing better visibility, all contributing to significant time savings​.
• Data-Driven Growth: Offers tools for multi-show deployment, allowing global teams to leverage data across multiple years and events to enhance sales and performance​
• Fully Brandable Portal: VX allows the creation of immersive events with a fully brandable portal, integrating various engagement features in a secure environment​.
• Scheduling and Booking: Sync provides centralized booking and scheduling capabilities for various event activities, suitable for events of all scales

Pricing Modal

• Offers pricing with options starting from as little as £150/month, suitable for both small and large-scale events​. (Try it Now)

Rating and User Feedback:

• 4.9 out of 5 on G2 (19 Reviews) (Last updated in Apr 2024) 

Wild Apricot (Personify)

Wild Apricot, a subsidiary of Personify since 2017, has established itself as a cloud-based software leader, focusing on membership management solutions. This platform is uniquely tailored for small to medium-sized entities such as clubs, associations, nonprofits, and various membership organizations. Its standout feature lies in providing an all-encompassing solution, simplifying tasks from membership management to website creation, event organization, and financial management. Wild Apricot's emphasis on user-friendliness makes it particularly appealing to non-technical users, offering an intuitive interface that streamlines complex tasks, ensuring even those with minimal technical expertise can efficiently manage their organization's needs.

Unique Features & Service

• Membership Management
  • Automated membership renewals and reminders.
  • Easy member database management with customizable fields.
  • Member-only content and directories for enhanced engagement.
• Financial Management:
  • Automated billing and invoicing for memberships and events.
  • Integration with payment gateways for secure transactions.
  • Financial reporting tools for easy tracking and analysis.
• Customizability:
  • Options to customize the look and feel of the website and membership forms.
  • Ability to tailor communications and marketing to specific member segments.

Pricing Modal

• Pricing Structure: Wild Apricot offers a tiered pricing model with seven plans, each designed for different sizes of organizations, ranging from small clubs to large global entities. (Try it Now)

• Annual Discounts: The subscription costs are lower when billed annually, with prices ranging from $54.00 per month for the Personal plan (up to 100 contacts) to $810.00 per month for the Global plan (up to 50,000 contacts), reflecting discounts included in the annual billing option

Rating and User Feedback:

• 4 out of 5 on G2 (39 Reviews) (Last updated in Apr 2024) 

Aligning Event Goals with Registration Features

In the diverse world of event planning, understanding that different events have varying core objectives is crucial when selecting an Event Management Tool. The saying "not a one-size-fits-all" holds particularly true in this domain. To further explore what kind of event registration tools would be the most suitable for your specific event needs, feel free to chat with our consultants who are ready to provide tailored advice and insights.