The recent shift towards hybrid and in-person events has significantly elevated the importance of mobile event apps, a trend catalyzed by the pandemic's push for virtual gatherings. These apps, once vital for virtual engagement, have seamlessly transitioned to enhance in-person experiences, providing attendees with easy access to schedules, networking opportunities, and real-time event information. As the event industry adapts to this blended digital-physical landscape, mobile event apps stand out for their ability to unify participants, whether attending remotely or on-site.
In the realm of hybrid events, these apps play a crucial role in bridging the gap between virtual and in-person attendees, fostering a cohesive experience through features like live polling, Q&A, and interactive sessions. Beyond engagement, they offer organizers insightful data analytics for continuous event improvement. As the future of events continues to evolve, mobile event apps are set to remain indispensable in delivering enriched, inclusive, and interactive experiences.
Event apps (Conference apps) are specialized mobile applications designed to enhance the experience of event attendees and organizers. Primarily, these apps serve as an all-in-one platform where participants can access event schedules, speaker profiles, venue maps, and networking tools. In traditional in-person conferences, event apps play a crucial role in streamlining the attendee experience. They provide real-time updates on session timings and locations, facilitate attendee interaction with features like in-app messaging and meeting scheduling, and offer engagement tools such as live polling and Q&A sessions during presentations. For organizers, these apps are invaluable for gathering attendee feedback, monitoring engagement levels, and managing logistical aspects of the event seamlessly. By digitizing much of the conference experience, event apps not only enhance attendee convenience but also contribute to the overall efficiency and success of in-person events, making them a vital tool in modern event management.
Event apps have become an indispensable tool in modern event management, largely due to a range of essential features that enhance the overall experience for both organizers and attendees. These features not only make the events more interactive but also provide valuable data for post-event analysis.
Interactive Agenda and Scheduling: Enables attendees to view the event schedule, set reminders, and personalize their agenda. This feature ensures attendees can efficiently plan their participation and don't miss important sessions.
Networking and Communication Tools: Offers functionalities like in-app messaging, contact exchange, and meeting scheduling, fostering networking opportunities among attendees.
Live Polls and Q&A Sessions: Enhances audience engagement by allowing real-time interaction during sessions. Attendees can participate in polls and pose questions to speakers, making the event more interactive.
Push Notifications and Updates: Ensures attendees receive real-time notifications about session start times, changes in the schedule, or other important updates, keeping them informed throughout the event.
Analytics and Feedback Collection: Gathers valuable data on attendee behavior, session popularity, and overall engagement levels. Post-event surveys can be conducted through the app, providing organizers with insights for future event planning.
These features collectively ensure that event apps not only streamline the event experience but also significantly enhance attendee engagement and provide organizers with critical data for continuous improvement.
EventX, founded in 2013, is strategically headquartered in Hong Kong, China. As a company focused on the Asia-Pacific region, EventX specializes in SaaS-based online and in-person conference and conference management solution, catering to the needs of businesses, marketers, and event organizers. The company has achieved a substantial global footprint, serving enterprises in over 100 cities and managing events for more than 5 million attendees worldwide. With an operational team of 100+ employees, EventX maintains a significant presence across multiple Asian locations, including Hong Kong, Singapore, Japan, South Korea, and Taiwan, reflecting its expansive growth and commitment to delivering comprehensive event management solutions in the region.
With over a decade of expertise, EventMobi stands as a flexible and seasoned player in the event management software industry, adept at servicing a broad spectrum of events—be it in-person, virtual, or hybrid. The platform distinguishes itself with a rich virtual event suite, offering robust engagement tools, live streaming capabilities, diverse sponsorship opportunities, and in-depth analytics to track event success. Moreover, EventMobi enhances attendee interaction and networking through customized mobile event apps, ensuring that every event is an engaging and connective experience for all participants.
Founded in 2012, Whova has emerged as a key player in event technology solutions, providing a comprehensive mobile event management app complemented by a suite of tools for event management and marketing. Recognized for its award-winning event app, Whova caters to a diverse array of users including event organizers, conference attendees, and non-profit management entities. The app is replete with features like personal agenda setting, interactive maps, document sharing, and offline accessibility, making it ideal for medium to large-scale events that prioritize networking and participant engagement. Significantly, Whova stands out in facilitating hybrid event formats, offering multi-language support and robust virtual engagement tools to serve a broad, diverse audience.
Founded in 2016 and based in Carrollton, Texas, with headquarters in Mississauga, Canada, vFairs specializes in virtual event platforms, catering to sectors like education, retail, healthcare, and telecommunication. The company offers a versatile platform for in-person, hybrid, and virtual events, gaining recognition for creating engaging, brand-consistent virtual environments. Key features include live streaming, active chat rooms, virtual booths, robust post-event analytics, and interactive tools like live chat, webinars, and forums. vFairs is particularly suited for medium to large companies in tech, education, and healthcare sectors, providing an ideal solution for event marketing and planning teams seeking visually rich and interactive virtual environments.
Diverse Packages for Different Needs: vFairs offers specialized packages for virtual, hybrid, and mobile events, including features like custom branding, analytics, and live support, with options for unlimited registrations and on-demand access.
Customization and Add-Ons: The platform allows customization with options for extra sessions, booths, and specific accessibility features, catering to unique event requirements and offering tailored solutions.
Stova, established from the merger of MeetingPlay, Aventri, and eventcore, is a prominent player in the event technology industry. Founded in 2021, the company is headquartered in Frederick, Maryland, USA. Stova offers a comprehensive suite of event technology solutions, designed to support events of various sizes and complexities. The company emphasizes a partnership-driven approach, working closely with clients to ensure the success of their events. Stova's commitment to integrating technology with customer service positions it as a versatile and reliable partner in event management.
Eventee began its journey in 2015 as a PR stunt to promote a digital agency. By 2019, the company had shifted its entire focus to developing Eventee, closing its digital agency. Eventee's headquarters are located in Brno, Czech Republic, with an additional office in New York, NY, USA. Eventee is a modern and user-friendly platform designed for organizing in-person, virtual, and hybrid events. The platform emphasizes ease of use and is geared towards enhancing attendee engagement. Eventee aims to streamline the event management process with its intuitive mobile and web apps, providing a seamless experience for both event organizers and participants.
6Connex is a prominent leader in the virtual events industry, known for its innovative and comprehensive virtual environment solutions. Founded in 2008 and headquartered in San Antonio, Texas, 6Connex has revolutionized the way organizations conduct virtual events, webinars, and training sessions. The company has established itself as a pioneer in providing scalable and secure virtual event platforms, catering to a global clientele across various sectors including technology, healthcare, finance, and education. 6Connex's platform is distinguished by its exceptional ability to create immersive virtual experiences, simulating the dynamism and interactivity of in-person events.
SpotMe, a cutting-edge event technology company, has been at the forefront of transforming the event industry for over 20 years. Founded in 2000 in Lausanne, Switzerland, SpotMe began as an innovative startup focusing on in-person event networking before transitioning into a software-as-a-service (SaaS) platform in 2011. With headquarters still in Lausanne and additional offices in Chicago, New York, Sofia, and Singapore, SpotMe has grown into a global leader in the event management technology space. The company has developed a reputation for crafting comprehensive and engaging event experiences, integrating mobile and web-based platforms to cater to a wide range of event formats, including in-person, virtual, and hybrid events. SpotMe's mission revolves around helping clients build better relationships by delighting event attendees at scale.
Branded Mobile Event Apps:
SpotMe offers customizable mobile event apps, allowing full branding from the menu to icons. These apps can be published in the App Store or Google Play Store, enhancing brand footprint.
Personalized Participant Journey:
The platform provides a personalized experience for each attendee, including personalized event pages, session recommendations, and timely notifications.
Interactive Networking and Messaging:
SpotMe facilitates easy connections among event participants with features like participant matching, built-in video calls, and a fun updates feed.
Engagement Tools:
Includes interactive elements like polls, quizzes, word clouds, and Q&A sessions, designed to engage the audience and gather detailed insights from individual participants.
Customizable Event Templates:
SpotMe offers a range of curated event templates that can be customized to suit specific event goals, allowing organizers to create a hyper-personalized event experience.
Cvent stands out in the landscape of event management solutions as a distinguished provider, catering to a range of event formats including in-person, virtual, and hybrid, as well as webinars. The platform is celebrated for its extensive array of tools, encompassing engagement scoring, meeting approval, budgeting, and beyond, all of which converge to enable a seamless and efficient event planning experience. This comprehensive suite of features is designed to streamline the entire event management process, ensuring that every aspect, from initial planning to final execution, is managed with precision and ease.
Founded in 2019, Airmeet Inc. has rapidly established itself as an innovative player in the online event hosting space. Headquartered in Bangalore, Karnataka, India, this Bengaluru-based company has revolutionized the way events are conducted online. Unlike traditional platforms that focus mainly on broadcasting content, Airmeet emphasizes interactive participant engagement. By offering high-definition video and audio powered by Agora.io, the platform enables real-time, high-quality video chats without the need for additional software downloads or subscriptions. Notably, Airmeet has positioned itself as a secure and privacy-conscious choice, adhering to GDPR compliance and implementing end-to-end encryption. This focus on security extends to private events, where participant authentication is mandatory, minimizing the risks of spam and bots.
Founded in 2011, Bizzabo is a renowned event technology company dedicated to empowering event marketers. It focuses on bringing people together to enhance event experiences. Bizzabo's Event Experience Operating System (OS) caters to event organizers and B2B marketing professionals, offering an end-to-end solution for various event management aspects. The platform is versatile, supporting a broad spectrum of events, including in-person events with efficient check-in and custom badge printing, studio-quality virtual events, seamless hybrid events, and engaging webinars, thus providing comprehensive solutions for diverse event needs.
Bizzabo's platform enhances attendee engagement with features like live polling, Q&A, and session feedback, allowing for a more interactive conference experience.
Attendees can curate their personal event journey with a fully interactive agenda, enabling them to tailor their conference experience to their interests.
The platform offers powerful networking tools, including the ability to search and sort connections, start 1:1 messages, and utilize Bizzabo’s SmartBadge™ for instant messaging with new contacts.
Bizzabo provides unique opportunities for sponsors and exhibitors, such as custom splash screens and special offers, along with data to measure ROI post-event through generated leads and analytics.
Strategic Planning and Organization: Effective planning is the backbone of any successful conference. This includes clear objectives, meticulous scheduling, venue selection, budget management, and contingency planning.
Engaging Content and Speakers: The heart of a conference lies in its content and speakers. It's crucial to curate relevant, informative, and engaging sessions led by knowledgeable and charismatic speakers to captivate the audience.
Robust Technology and Infrastructure: Reliable technology and infrastructure, such as high-quality audio-visual equipment, stable Wi-Fi, and a user-friendly event app, ensure a smooth and interactive experience for attendees.
Networking Opportunities: Facilitating networking spaces and opportunities is key to enriching the conference experience. This could involve scheduled networking sessions, interactive workshops, or social events.
Effective Communication and Marketing: Clear and continuous communication with attendees, sponsors, and speakers, along with effective marketing strategies, are essential for driving attendance and engagement.
Q: Why do we need an event app?
A: There are a number of reasons why an event app would be useful. Firstly, it could be used to keep track of all the events that are taking place in a given area. This would allow people to easily find information about any upcoming events that they are interested in. Additionally, the app could be used to book tickets and make reservations for events. Finally, it could serve as a way for people to connect with other attendees of events.
Q: Why event app is important for a hybrid event?
A: Event apps are becoming more and more popular as a way to manage and organize events. They allow people to easily create, manage and attend events with the help of a centralized location. This makes it easier for organizers to keep track of attendance and ensure that everyone who was supposed to be at an event is there. Additionally, event apps can help participants connect with each other outside of the traditional setting of an event. This can be especially beneficial for groups that might not ordinarily interact in person.