The trend of using online conference platforms has grown quickly, especially as more events move online or become hybrid. These platforms became popular when it was hard to hold events in person, and they've stayed popular because they let more people join from different places. This change isn't just a quick fix; it's a big shift in how we plan and think about events.

These platforms have improved a lot, offering features that make online events feel like in-person ones, but with added benefits of technology. They provide easy ways for people to network, track how much attendees are involved, and give detailed data about the event. This big change shows that online conference platforms are now a key part of organizing events.

What is Virtual Conference Platform?

Online conference softwares are digital venues designed to host events over the internet. These platforms enable individuals and organizations to conduct meetings, seminars, and large-scale conferences without the physical limitations of traditional venues. Their primary purpose is to facilitate communication and interaction among participants, regardless of their geographic location. This is a significant departure from in-person events, where attendees must be physically present. Online platforms offer various tools like live streaming, chat rooms, Q&A sessions, and virtual networking spaces, which mimic the interactive aspects of physical events. The key difference lies in the accessibility and reach of these platforms. They allow for a global audience, often at a lower cost and with less environmental impact than traditional events. This makes them not only a convenient alternative but also a more inclusive and sustainable option for event hosting.

Key Features of Online Conference Platforms

Online conference platforms bring a dynamic and interactive element to virtual events, primarily through a variety of key features. These features are designed to ensure that virtual conferences are not only efficient but also engaging and insightful for both organizers and attendees.

• Video Conferencing Capabilities: This is the core feature, enabling real-time face-to-face interactions. High-quality video and audio ensure that presentations and discussions are as effective as they would be in person.

• Interactive Tools: These include live polling, Q&A sessions, and chat functionalities. They enhance participant involvement, making sessions more interactive and lively.

• Networking Opportunities: Networking features such as virtual meeting rooms, attendee directories, and 'matchmaking' algorithms for connecting like-minded individuals. These tools facilitate the building of connections and professional networks, which are a vital aspect of conference attendance.

• Attendee Engagement Features: Virtual hand raises, reaction emojis, and breakout rooms encourage active participation. They also provide immediate feedback to the organizers about the session's engagement level.

• Analytics and Reporting Tools: These tools deliver insights into attendee behavior, such as session attendance and engagement levels. They are crucial for assessing the event's impact and planning future improvements.

• Virtual Booths: These booths allow exhibitors to showcase their products or services, interact with attendees, and generate leads, mimicking the experience of a physical exhibition hall.

Each of these features contributes to the effectiveness of online conference platforms, ensuring they offer a comprehensive, engaging, and insightful experience, much like traditional in-person events but with the added benefits of digital technology.

11 Best Virtual Conference Softwares

EventX

EventX, founded in 2013, is strategically headquartered in Hong Kong, China. As a company focused on the Asia-Pacific region, EventX specializes in SaaS-based online and in-person conference and conference management solution, catering to the needs of businesses, marketers, and event organizers. The company has achieved a substantial global footprint, serving enterprises in over 100 cities and managing events for more than 5 million attendees worldwide. With an operational team of 100+ employees, EventX maintains a significant presence across multiple Asian locations, including Hong Kong, Singapore, Japan, South Korea, and Taiwan, reflecting its expansive growth and commitment to delivering comprehensive event management solutions in the region.

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Key Features:

• Comprehensive Video Conferencing:

  • Offers high-quality video and audio capabilities, essential for effective virtual communication and presentations.

• Interactive Engagement Tools:

  • Includes live polling, Q&A, and chat options, enhancing attendee interaction and participation in events.

• Advanced Networking Features:

  • Facilitates virtual meeting rooms and networking opportunities, replicating the networking experience of physical events.

• Dynamic Virtual Booths:

  • Provides exhibitors with virtual spaces to showcase products and services, facilitating interaction with attendees and lead generation.

Pricing Modal

• Freemium Model:

  • EventX offers a free sign-up option for small events, providing a taste of their services with EventX Lite. (Try it Now)

• Tiered Plans:

  • For medium and large events, EventX Pro and Virtual Event & Expo plans are available, with pricing details accessible upon contacting sales​.

• Attendee Limits:

  • The plans accommodate varying attendee limits, from 100 for small events to unlimited for large events

Rating and User Feedback:

• 4.9 out of 5 on G2 (123 Reviews) (Last updated in Jan 2024) 

Availability on Mobile Platforms:

• Available on both iOS , Android and WebApp. Fits for in-person, virtual and hybrid events.

Eventmobi

With over a decade of expertise, EventMobi stands as a flexible and seasoned player in the event management software industry, adept at servicing a broad spectrum of events—be it in-person, virtual, or hybrid. The platform distinguishes itself with a rich virtual event suite, offering robust engagement tools, live streaming capabilities, diverse sponsorship opportunities, and in-depth analytics to track event success. Moreover, EventMobi enhances attendee interaction and networking through customized mobile event apps, ensuring that every event is an engaging and connective experience for all participants.

Key Features:

• Comprehensive Virtual Platform:

  • Offers a complete range of online event planning and audience engagement tools, with live streaming and measurable sponsorship opportunities

• Customizable Branding and Design:

  • EventMobi includes easy-to-use design tools for creating fully branded, immersive event experiences across various formats

• Mobile App Engagement:

  • The branded mobile event apps facilitate attendee navigation, networking, and interaction with the event and sponsors​

• Engagement Tool Suite:

  • Provides a comprehensive set of engagement tools to entertain and educate audiences, enhancing attendee and sponsor interaction

Pricing Modal

• Customizable Packages: EventMobi offers a variety of packages and a la carte selections of event tech and production services, tailored to the specific needs of each event​. (Try it Now)

• Event App and Platform Costs: Pricing for the Event App and Virtual & Hybrid Event Platform starts at $3,500 USD for a single event, with a reduced rate of $1,458 USD per event under a Multi-Event Annual Subscription​.

• Registration and Ticketing: The platform for registration, website, and ticketing begins at $2,500 USD per event or offers unlimited usage for $7,500 USD per year​

Rating and User Feedback:

• 4.6 out of 5 on G2 (203 Reviews) (Last updated in Jan 2024) 

Availability on Mobile Platforms:

• Available on both iOS , Android

Whova

Founded in 2012, Whova has emerged as a key player in event technology solutions, providing a comprehensive mobile event management app complemented by a suite of tools for event management and marketing. Recognized for its award-winning event app, Whova caters to a diverse array of users including event organizers, conference attendees, and non-profit management entities. The app is replete with features like personal agenda setting, interactive maps, document sharing, and offline accessibility, making it ideal for medium to large-scale events that prioritize networking and participant engagement. Significantly, Whova stands out in facilitating hybrid event formats, offering multi-language support and robust virtual engagement tools to serve a broad, diverse audience.

Key Features:

• Award-Winning Event App:

  • Recognized for innovation and user-friendliness in the event technology space

• Engagement and Interactivity:

  • Includes tools for live polling, mobile surveys, social media integration, and gamification to boost attendee involvement.
    
    

• Sponsor and Exhibitor Promotion:

  • Offers digital booths, sponsor banners, targeted lead generation, and promotional tools like giveaways and coupons.

• Multi-Language Support and Accessibility:

  • Ensures inclusivity and broad reach by supporting multiple languages and providing offline access to app features.

Pricing Modal

• Free for event attendees to download and use from the App Store or Google Play.

• Event organizers pay for the Event App services, with costs varying based on event size and selected service options​.

Rating and User Feedback:

• 4.8 out of 5 on G2 (1315 Reviews) (Last updated in Jan 2024) 

Availability on Mobile Platforms:

• Available on both iOS , Android

VFairs

Founded in 2016 and based in Carrollton, Texas, with headquarters in Mississauga, Canada, vFairs specializes in virtual event platforms, catering to sectors like education, retail, healthcare, and telecommunication. The company offers a versatile platform for in-person, hybrid, and virtual events, gaining recognition for creating engaging, brand-consistent virtual environments. Key features include live streaming, active chat rooms, virtual booths, robust post-event analytics, and interactive tools like live chat, webinars, and forums. vFairs is particularly suited for medium to large companies in tech, education, and healthcare sectors, providing an ideal solution for event marketing and planning teams seeking visually rich and interactive virtual environments.

Key Features:

• Mobile Event App:

  • vFairs offers a comprehensive mobile app, enhancing accessibility and engagement for attendees on the go.

• Branding & Sponsorships:

  • The platform allows for fully branded and white-labeled apps, enhancing brand visibility and sponsor recognition.

• Attendee Networking:

  • Features to help attendees connect and network effectively, including attendee search and filter functions, QR codes for easy contact exchange, and meeting booking options.

• Engagement Tools:

  • Includes live polls, Q&A, surveys, and a live feed for in-person audience engagement.

• Virtual Exhibit Booths:

  • Provides exhibitors with a platform to showcase their offerings and interact with attendees.

Pricing Modal

• Diverse Packages for Different Needs: vFairs offers specialized packages for virtual, hybrid, and mobile events, including features like custom branding, analytics, and live support, with options for unlimited registrations and on-demand access. 

• Customization and Add-Ons: The platform allows customization with options for extra sessions, booths, and specific accessibility features, catering to unique event requirements and offering tailored solutions.

Rating and User Feedback:

• 4.7 out of 5 on G2 (1559 Reviews) (Last updated in Jan 2024) 

Availability on Mobile Platforms:

• Available on both iOS , Android

Stova (Formerly Meetingplay & Aventri) 

Stova, established from the merger of MeetingPlay, Aventri, and eventcore, is a prominent player in the event technology industry. Founded in 2021, the company is headquartered in Frederick, Maryland, USA. Stova offers a comprehensive suite of event technology solutions, designed to support events of various sizes and complexities. The company emphasizes a partnership-driven approach, working closely with clients to ensure the success of their events. Stova's commitment to integrating technology with customer service positions it as a versatile and reliable partner in event management.

Key features:

• Comprehensive Virtual Event Hosting:

  • Stova offers robust capabilities for hosting virtual conferences, accommodating various scales and complexities.

• Interactive Session Management:

  • Features for managing interactive sessions, including live polling, Q&A, and breakout rooms, to enhance participant engagement.

• Networking and Matchmaking Tools:

  • Advanced tools to facilitate networking among attendees, including matchmaking features for connecting like-minded participants.

• Customizable Virtual Spaces:

  • Offers the ability to create customizable virtual lobbies, exhibit halls, and networking areas, enhancing the virtual conference experience.

Pricing Modal

• Diverse Packages for Different Needs: Stova offers a range of features and services catering to various event types. Their pricing model is tailored to the specific needs of each event and client. 

Rating with score and feedback from users:

• 4.2 out of 5 on G2 (167 Reviews) (Last updated in Jan 2024)

Availability on Mobile Platforms:

• Available on both iOS , Android

Eventee

Eventee began its journey in 2015 as a PR stunt to promote a digital agency. By 2019, the company had shifted its entire focus to developing Eventee, closing its digital agency. Eventee's headquarters are located in Brno, Czech Republic, with an additional office in New York, NY, USA. Eventee is a modern and user-friendly platform designed for organizing in-person, virtual, and hybrid events. The platform emphasizes ease of use and is geared towards enhancing attendee engagement. Eventee aims to streamline the event management process with its intuitive mobile and web apps, providing a seamless experience for both event organizers and participants.

Key features:

• Cross-Platform Accessibility:

  • Attendees can access events via mobile or computer, ensuring high participation regardless of the device.

• Interactive Agenda Management:

  • A well-organized, customizable agenda that allows attendees to book seats and create personal schedules, enhancing their event experience.

• Live Engagement Tools:

  • Moderated live questions and polls facilitate active attendee engagement during sessions, making the online conference more interactive.

• Innovative Networking Feature:

  • A Tinder-like tool for networking, enabling attendees to connect through swipe-based matching, live chat, and audio/video calls, fostering meaningful business connections.

Pricing:

Solo Plan:

• 1999 CAD / Event

• Designed for a single event.

• Accommodates up to 500 attendees per event.

Business Plan:

• 3999 CAD / Annually

• Suitable for hosting up to 6 events per year.

• Allows up to 1000 attendees per event.

Enterprise Plan:

• 7999 CAD / Annually

• Intended for a large number of events, offering up to 365 events per year.

• Supports up to 5000 attendees per event.

Rating with score and feedback from users:

• 4.8 out of 5 on G2 (142 Reviews) (Last updated in Jan 2024)

Availability on Mobile Platforms:

• Available on both iOS , Android

6connex

6Connex is a prominent leader in the virtual events industry, known for its innovative and comprehensive virtual environment solutions. Founded in 2008 and headquartered in San Antonio, Texas, 6Connex has revolutionized the way organizations conduct virtual events, webinars, and training sessions. The company has established itself as a pioneer in providing scalable and secure virtual event platforms, catering to a global clientele across various sectors including technology, healthcare, finance, and education. 6Connex's platform is distinguished by its exceptional ability to create immersive virtual experiences, simulating the dynamism and interactivity of in-person events.

Key features:

• Dynamic Virtual Venues:

  • 6Connex offers customizable virtual environments, including 3D immersive spaces, ideal for hosting a variety of virtual events such as conferences, trade shows, and meetings.

• Engagement Tools:

  • The platform is equipped with interactive engagement tools like live polling, Q&A sessions, and chat features, enhancing attendee participation and experience.

• Mobile Event App Integration:

  • 6Connex provides a mobile event app that offers attendees seamless access to event features, including personal agendas and networking opportunities, on their mobile devices.

• Robust Networking Features:

  • The platform includes innovative networking functionalities, allowing attendees to connect and engage with each other, facilitating business opportunities and social interactions.

• Comprehensive Analytics:

  • 6Connex offers detailed analytics and reporting tools, giving event organizers insightful data on attendee behavior, engagement levels, and overall event success.

Pricing Modal

• Launch Eventory:

  • Designed to manage and host a single event.

  • Price: $3,000 per event.

• Launch Immersive:

  • Includes managing and hosting one event plus one virtual venue.

  • Price: $12,500 per event.

• Rise:

  • Suitable for managing and hosting multiple events plus a year-round virtual venue.

  • Price: Custom quote required.

• Soar Eventory:

  • Designed for managing and hosting multiple concurrent events.

  • Price: $6,500 per year.

• Soar:

  • Includes managing and hosting multiple concurrent events plus five year-round virtual venues.

  • Price: Custom quote required.

Rating and User Feedback:

• 4.5 out of 5 on G2 (197 Reviews) (Last updated in Jan 2024) 

Availability on Mobile Platforms:

• Available on both iOS , Android

SpotMe

SpotMe, a cutting-edge event technology company, has been at the forefront of transforming the event industry for over 20 years. Founded in 2000 in Lausanne, Switzerland, SpotMe began as an innovative startup focusing on in-person event networking before transitioning into a software-as-a-service (SaaS) platform in 2011. With headquarters still in Lausanne and additional offices in Chicago, New York, Sofia, and Singapore, SpotMe has grown into a global leader in the event management technology space. The company has developed a reputation for crafting comprehensive and engaging event experiences, integrating mobile and web-based platforms to cater to a wide range of event formats, including in-person, virtual, and hybrid events. SpotMe's mission revolves around helping clients build better relationships by delighting event attendees at scale.

Key features:

• Branded Mobile Event Apps:

  • SpotMe offers customizable mobile event apps, allowing full branding from the menu to icons. These apps can be published in the App Store or Google Play Store, enhancing brand footprint.

• Personalized Participant Journey:

  • The platform provides a personalized experience for each attendee, including personalized event pages, session recommendations, and timely notifications.

• Interactive Networking and Messaging:

  • SpotMe facilitates easy connections among event participants with features like participant matching, built-in video calls, and a fun updates feed.

• Engagement Tools:

  • Includes interactive elements like polls, quizzes, word clouds, and Q&A sessions, designed to engage the audience and gather detailed insights from individual participants.

• Customizable Event Templates:

  • SpotMe offers a range of curated event templates that can be customized to suit specific event goals, allowing organizers to create a hyper-personalized event experience.

Pricing Modal

• SpotMe's pricing structure reflects a scalable approach, catering to various event sizes and types, from smaller gatherings to large enterprise-level events.

Rating and User Feedback:

• 4.7 out of 5 on G2 (153 Reviews) (Last updated in Jan 2024) 

Availability on Mobile Platforms:

• Available on both iOS , Android

Cvent

Cvent stands out in the landscape of event management solutions as a distinguished provider, catering to a range of event formats including in-person, virtual, and hybrid, as well as webinars. The platform is celebrated for its extensive array of tools, encompassing engagement scoring, meeting approval, budgeting, and beyond, all of which converge to enable a seamless and efficient event planning experience. This comprehensive suite of features is designed to streamline the entire event management process, ensuring that every aspect, from initial planning to final execution, is managed with precision and ease.

Key features:

• Personal Agenda Building:

  • Cvent's event apps offer personalized agenda creation, allowing attendees to easily manage their schedules and access key event details.

• AI-Powered Networking:

  • The platform includes AI-driven features to facilitate networking, offering recommendations for connections based on attendee profiles and interests.

• Interactive Engagement:

  • Cvent provides various tools like chat, Q&A, p