March 29, 2024
In today's world, where everything moves quickly, having an event management system is more important than ever. It's no longer just something nice to have, but a must-have for organizing any event, big or small, from big business meetings to school job fairs. This technology has changed the way we plan events in the digital age.
Gone are the days of using spreadsheets and sending tons of emails. Now, we have tools that make things like signing up for an event, planning schedules, marketing, and keeping attendees interested much easier. These tools don't just help with the planning; they make the whole event better. There are many different types of software available for all kinds of events, whether it's a small gathering in the community or a big international conference. This means that every event planner can find something that fits exactly what they need, from all-in-one solutions to specific tools for certain tasks.
What is Event Management Platform?
Event management platform is a game-changing digital tool that makes planning and running events much easier. This software automates important tasks such as signing up participants, handling tickets, keeping track of who attends, organizing schedules, and preparing reports. This lets planners spend more time on the creative and big-picture parts of events. It makes events more engaging for those who attend by offering things like event apps, schedules you can interact with, and updates in real time.
For events that are either online or a mix of online and in-person, it provides tools for video meetings and online networking. This software works well for any size of event and gives useful data to help make future events even better. It also includes marketing tools to help spread the word about events, reaching more people and making a bigger impact.
Key Features of Event Management Platform
Selecting the right event management software requires an understanding of key features that can make or break the success of an event. When navigating through the plethora of options available, certain fundamental features stand out as essential for effective event management.
Project Management Capabilities
A cornerstone of any event management software is its ability to streamline the entire lifecycle of an event. This includes tools for task delegation, timeline creation, and progress tracking. An ideal software should provide a comprehensive platform where all elements of the event – from initial planning to final execution – are seamlessly integrated and easily accessible.
Registration and Ticketing
Efficient management of attendee registration and ticketing is crucial. The software should offer a user-friendly interface for attendees to register, select sessions, and make payments. Features like customizable registration forms, automated confirmation emails, and easy payment processing are vital for a smooth registration experience.
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Marketing and Promotion
In the digital age, the ability to effectively market an event is paramount. Look for software that supports event promotion through email campaigns, social media integration, and targeted communications. Tools that enable personalized messaging and track marketing campaign performance can significantly boost event attendance and engagement.
Event Check-in System
Advanced systems often feature digital solutions like QR code scanning and event badge printing, ensuring quick and accurate processing. Real-time updates to attendee data during check-in can offer valuable insights and assist in session tracking. Enhanced security measures, such as identity verification and controlled access, can be integrated into the system.
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Attendee Engagement and Interaction
Enhancing attendee engagement is a key objective of modern event management. Event App with features like live polling, Q&A sessions, networking opportunities, and interactive agendas can greatly enrich the attendee experience.
Data Analytics and Reporting
Post-event analysis is critical for measuring success and planning future events. Robust event management software should offer comprehensive analytics and reporting capabilities, enabling organizers to gain insights into attendee behavior, financial performance, and overall event impact.
Integration and Scalability
The software should integrate smoothly with other tools like CRM systems, payment gateways, and social media platforms. Additionally, scalability is essential; the software must be able to accommodate varying event sizes and complexities without compromising performance.
Different Types of Event Management Software
Event management software varies widely to cater to different aspects of event planning and execution. Here's a breakdown:
All-in-One Event Management Software: These comprehensive platforms cover all aspects of event planning, including registration, scheduling, marketing, attendee engagement, and reporting. Ideal for a unified approach to diverse event requirements.
Event Scheduling and Organization Tools: These tools aid in planning and coordination, offering floor plan design, guest list management, timeline creation, and real-time collaboration. They are essential for detailed event structuring.
Event Promotion and Social Media Tools: Specializing in marketing, these tools help schedule content, engage audiences, and monitor campaign effectiveness. They are crucial for increasing event visibility and reach.
Event Registration Software: Focused on the registration process, these solutions streamline sign-ups, ticketing, and payment processing, featuring customizable forms and automated confirmations. They ensure a smooth registration experience.
Event Apps: Mobile app solutions enhance attendee engagement with features like event agendas, networking opportunities, and real-time notifications. They are perfect for interactive attendee experiences and on-the-go management.
Each type of software provides unique functionalities for various event planning needs. Whether you need an all-encompassing solution or specialized tools for specific aspects like scheduling, marketing, or attendee engagement, there's software tailored to meet those specific requirements.
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5 All-in-One Event Management Platforms
Embark on a streamlined event management journey with our expertly curated list of the top 18 event management software platforms. Each platform is meticulously selected to ease every phase of your event planning process. Our guide enriches your selection experience with a comprehensive comparison of various event management systems, highlighting their unique strengths. Additionally, it includes a detailed breakdown of platform and gateway pricing, offering a clear and transparent view of your potential investment.
It's important to note that the pricing information is accurate as of December 2023. Although future changes in pricing are possible, this guide remains a valuable resource for gaining insights into the services and features offered by each platform.
EventX
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EventX, founded in 2013 as Eventxtra Limited, is strategically headquartered in Hong Kong, China. As a company focused on the Asia-Pacific region, EventX specializes in SaaS-based event lead generation and management solutions, catering to the needs of businesses, marketers, and event organizers. The company has achieved a substantial global footprint, serving enterprises in over 100 cities and managing events for more than 5 million attendees worldwide. With an operational team of 100+ employees, EventX maintains a significant presence across multiple Asian locations, including Hong Kong, Singapore, Japan, South Korea, and Taiwan, reflecting its expansive growth and commitment to delivering comprehensive event management solutions in the region.
EventX emerges as a leading name in the event management software arena, offering a robust full-stack package designed to cater to every facet of event planning. Their platform stands out for its user-friendly interface that allows for seamless editing of event registration pages and webinar content, all without the need for any coding expertise. This ease of use extends to the creation of customized registration forms and the ability to showcase speaker profiles, enhancing attendee engagement and simplification of the event management process. Their commitment to providing an all-in-one solution is reflected in their stable and secure platform, priced competitively to ensure accessibility. EventX has garnered recognition as an award-winning virtual event SaaS platform, particularly noted for delivering intelligent event management solutions tailored to both virtual events and hybrid events.
Standout Features & Service
Streamlined Contact Collection
Set up online forms to collect contacts effortlessly, manage delegate statuses, and communicate via Email and SMS.
Real-time Engagement
Utilize on-demand name badge printing for quick check-ins, coupled with live tracking and notifications through mobile event apps.
Post-Event Analysis
Assess event success with detailed analytics, report generation, and in-depth delegate surveys.
China Network Accessibility
Offers virtual event accessibility in China without the need for VPNs, enhancing business outreach.
Data Security
Asia-based event management platform with ISO 27001 certification, ensuring data security through SSL encryption.
Lead Acquisition
Access to a living database with over 113 million contacts for high-quality lead generation at a low cost.
Pricing Modal
Freemium Model:
EventX offers a free sign-up option for small events, providing a taste of their services with EventX Lite. (Try it Now)
Tiered Plans:
For medium and large events, EventX Pro and Virtual Event & Expo plans are available, with pricing details accessible upon contacting sales.
Attendee Limits:
The plans accommodate varying attendee limits, from 100 for small events to unlimited for large events
Rating and User Feedback:
4.9 out of 5 on G2 (123 Reviews) (Last updated in Dec 2023)
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Cvent
Cvent stands out in the landscape of event management solutions as a distinguished provider, catering to a range of event formats including in-person, virtual, and hybrid, as well as webinars. The platform is celebrated for its extensive array of tools, encompassing engagement scoring, meeting approval, budgeting, and beyond, all of which converge to enable a seamless and efficient event planning experience. This comprehensive suite of features is designed to streamline the entire event management process, ensuring that every aspect, from initial planning to final execution, is managed with precision and ease.
Unique Features & Service
Meeting and Budget Management: Cvent's meeting approval and budgeting tools help manage all meetings and events within an organization, enhancing workflow efficiency.
Venue Sourcing: With access to over 300,000 venues, Cvent simplifies the venue sourcing process for event planners.
Vendor Sourcing: The platform allows browsing through thousands of service providers to find the right fit for event needs.
Venue Diagramming: Cvent supports venue diagramming with to-scale diagrams and 3D renderings, aiding in the visualization of event layouts
Virtual Experience: The software allows for the creation of engaging virtual experiences for attendees
Pricing Modal
Product-Based Pricing: For 1-5 events or specific event types, pricing is based on the products needed, such as event registration, check-in, badging, and mobile event app, and the volume of registrations. (Try it Now)
Solution-Oriented Pricing: For comprehensive event management, particularly for large events or high volumes of events, pricing is influenced by registration volume and the advanced features required.
Rating and User Feedback:
4.3 out of 5 on G2 (1779 Reviews) (Last updated in Dec 2023)
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Eventtia
Eventtia provides a comprehensive event management system that supports organizers from the initial planning stages to detailed post-event reporting. This software stands out for its adaptability, seamlessly transitioning between virtual, in-person, and hybrid events to cater to any event format. Its intuitive system comes equipped with a suite of pre-built modules—such as online registration, bespoke event websites, and precise attendee tracking—designed to streamline the entire event planning process, ensuring that organizers can focus on delivering memorable and successful events.
Unique Features & Service
Quick Event Setup: Eventtia allows for setting up events within minutes, simplifying the planning logistics into a quick checklist.
User-Friendly Design: The platform is intuitive and easy to use, with clonable templates for event landing pages to scale event strategies efficiently
Online Registration Segmentation: Features the ability to create segmented registration forms for each attendee type with a variety of field options.
Event Promotion Tools: Access to a wide variety of event promotion tools to connect with the target audience and increase registration rates.
Pricing Modal
Express Package: Aimed at in-person events, this package provides 3 admin users, unlimited events, and attendees for 12 months. Starting at US$2,500. (Try it Now)
Digital Package: Designed for virtual and hybrid events, offering unlimited events and attendees with 3 admin users, and includes all features in Express plus additional ones such as mobile app, virtual stage, engagement tools, B2B networking, and sponsorship management. Starting at US$2,500.
Enterprise Solution: Includes unlimited events and attendees, 12-month access, and advanced features such as SSO, white labeling, unlimited API calls, audit logs, datalake integration, custom event portals, role-based access, white glove support, and SLA support
Rating and User Feedback:
4.4 out of 5 on G2 (47 Reviews) (Last updated in Dec 2023)
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Bizzabo
Founded in 2011, Bizzabo is a renowned event technology company dedicated to empowering event marketers. It focuses on bringing people together to enhance event experiences. Bizzabo's Event Experience Operating System (OS) caters to event organizers and B2B marketing professionals, offering an end-to-end solution for various event management aspects. The platform is versatile, supporting a broad spectrum of events, including in-person events with efficient check-in and custom badge printing, studio-quality virtual events, seamless hybrid events, and engaging webinars, thus providing comprehensive solutions for diverse event needs.
Unique Features & Service
Virtual Session Availability: The platform allows easy transformation of events into virtual or hybrid formats without additional cost. It offers options like Bizzabo solution, external solution (link insertion), or embedded player solution (Vimeo/YouTube), along with features like room chat and Q&A for virtual events
Community Engagement: The ‘Join the Community’ feature facilitates networking by allowing attendees to connect with potential business contacts and set up meetings, even before the event starts. It integrates with social media to help grow the event community
Code Element Widget: Offers a code element widget for embedding custom HTML, useful for adding diverse content like YouTube videos, forms hosted on other websites, and more
Pricing Modal
Essential Plan: (Try it Now)
Targeted at organizations with early-stage event programs and small to medium-sized audiences.
Offers unlimited events and users.
Pricing is based on a per-registrant model.
Premium Plan
Suitable for companies with multiple events year-round, including at least one in-person event.
Unleash Plan:
Designed for event professionals hosting several virtual or in-person events with high-volume registration.
Enterprise Plan:
Aimed at premium brands seeking to deliver a private-label, curated event experience.
Rating and User Feedback:
4.4 out of 5 on G2 (295 Reviews) (Last updated in Dec 2023)
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Accelevents
Founded in 2015, Accelevents emerged from a desire to improve event technology and fundraising platforms, starting with a charity event in Boston. This led to the creation of a platform aimed at streamlining the registration and fundraising experience for both attendees and hosts. Today, Accelevents is recognized for its all-in-one event management and marketing software platform, offering solutions for virtual, hybrid, and in-person events. It provides features like ticketing, event marketing, analytics, and audience engagement tools to enhance the event experience for organizers and attendees alike. The platform is designed to accommodate events of any size, from small webinars to large-scale conferences, aiming to streamline event management processes and improve participant engagement through interactive and accessible technology.
Unique Features & Service
Ticketing & Registration:
Allows customization of event registration and ticketing workflows to capture essential attendee information.
Integrated Live Streaming:
Delivers a high-quality streaming experience, supporting both in-house broadcasting and external A/V providers.
Exhibitors & Sponsors Management:
Automates communications and maximizes ROI for exhibitors and sponsors through enhanced lead capture and sponsorship opportunities.
In-Depth Analytics:
Offers analytics tools to track event metrics in real-time, enabling data-driven decisions throughout the event lifecycle.
Pricing Modal
Professional Plan: Starting from $5,000 for a single event, including 500 registrants.
Business Plan: Starting from $12,000 for unlimited events and 2,000 registrants included.
Enterprise Plan: Custom pricing for unlimited events with advanced features like removal of Accelevents branding, custom URL, and email domain.
White Label Plan: Custom pricing for unlimited events, focusing on brand customization.
All plans include 24/7 support. For detailed features and additional options, please visit their pricing page directly
Rating and User Feedback:
4.8 out of 5 on G2 (101 reviews) (Last updated in Mar, 2024)
